– Documentation ExecutivePosition

Documentation Executive

Company: Chrisvin Geomet Services Pvt. Ltd. - https://chrisvin.in

Department: Administration / Operations

Location: Chennai, Tamil Nadu

Employment Type: Full-Time

Experience: 0–1 year

Freshers with robust documentation and communication skills are welcome.

Qualification: B.Com / BBA / Any relevant graduate degree

Job Summary

We are looking for a detail-oriented and well-organized Documentation Executive to manage company documentation, tender-related documentation and renewals, client/customer communication, and day-to-day administrative records.

The ideal candidate should have professional-level knowledge of Microsoft Office, excellent English communication skills, strong documentation abilities, and the confidence to interact professionally with clients and customers.

Key Responsibilities

- Prepare, maintain, organize, and update company documents and records.
- Handle day-to-day documentation activities with accuracy and confidentiality.
- Prepare and maintain tender documents, submissions, renewals, and related records.
- Track tender renewal dates, submission deadlines, and required documentation.
- Coordinate with internal teams to collect information required for tenders and documentation.
- Prepare professional letters, reports, quotations, forms, and other business documents.
- Maintain proper physical and digital filing systems.
- Handle client/customer documentation and respond to routine queries professionally.
- Communicate with clients/customers through email, telephone, and other professional channels.
- Follow up with clients, vendors, and internal departments whenever required.
- Ensure documents are complete, accurate, properly formatted, and submitted within deadlines.
- Support the management and operations team with administrative and documentation-related tasks.
- Maintain confidentiality of company and client information.





Required SkillsMicrosoft Office – Mandatory The candidate should have professional-level proficiency in:

- MS Word – professional document preparation and formatting
- MS Excel – data entry, formatting, basic formulas, sorting/filtering, and maintaining records
- MS PowerPoint – preparing professional presentations
- MS Outlook / Email – qualified email communication and document handling

Documentation Skills
- Strong documentation and record-keeping skills
- Good attention to detail
- Ability to prepare professional business documents
- Good file and folder management
- Ability to track deadlines and renewals
- Basic understanding of tender documentation is preferred

Communication Skills
- Excellent spoken and written English
- Strong interpersonal and communication skills
- Professional telephone and email etiquette
- Ability to communicate confidently with clients/customers
- Ability to coordinate effectively with internal and external stakeholders

Preferred Candidate Profile
- Chennai-based candidate preferred.
- 0–1 year of experience in documentation, administration, tender support, office coordination, or a related role.
- Freshers with excellent Microsoft Office and communication skills may apply.
- B.Com or a relevant graduate qualification.
- Highly organized, responsible, and detail-oriented.
- Willingness to learn company processes and tender procedures.
- Professional attitude with good follow-up and coordination skills.

Key Competencies Documentation | Tender Renewal | MS Office | Client Coordination | Customer Handling | Email Communication | English Communication | Record Management | Attention to Detail | Follow-up | Administrative Support

What We Offer

- Professional working environment
- Opportunity to develop expertise in documentation and tender processes
- Exposure to client/customer coordination
- Learning and career-growth opportunities
- Hands-on experience in business operations and administration

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits

- Health insurance
- Provident Fund

Work Location: In person

📌 Documentation Executive (Chennai)
🏢 Chrisvin Geomet Service Pvt.Ltd
📍 Chennai