Dispatch Documentation

- Prepare and verify dispatch documents for Domestic, Export, and Defence shipments.

- Generate Delivery Challan, Invoice, E-Invoice, E-Way Bill, Packing List, COA, MSDS and other shipment-related documents.

- Ensure accuracy of shipping documents before dispatch.

- Maintain records of all dispatch documents for audit and traceability purposes.

2.

Transportation

Management

- Coordinate with transporters for vehicle planning and timely placement of vehicles.

- Arrange pickup and delivery as per dispatch requirements.

- Select suitable transportation mode considering cost, delivery schedule, and customer requirements.

- Ensure smooth movement of material from factory to customer location.

3.

Freight

Management

- Obtain freight quotations from transporters and logistics service providers.

- Provide freight options and comparative analysis to stakeholders.

- Negotiate freight rates whenever required.

- Support cost optimization initiatives.

4.

Shipment

Tracking &

- OTD Monitoring

- Track individual shipments from dispatch till final delivery.

- Monitor delivery status and proactively resolve transit issues.

- Maintain and improve On-Time Delivery (OTD) performance.

- Share delivery updates with internal teams and customers whenever required.

5.

Dispatch Planning

Execution

- Follow daily dispatch planning received from PPC/Sales/Operations.

- Coordinate internally to ensure timely availability of finished goods, packing materials, and transport.

- Prioritize urgent and critical dispatches as per business requirements.

6. Coordination with Internal &

- External Stakeholders

- Coordinate with Sales, PPC, Production, QA, Accounts, Stores, and Customers.

- Communicate with transporters, CHA, freight forwarders, courier agencies and logistics partners.

- Support customer requirements related to dispatch schedules and shipment status.

7.

Transport Bill





Verification

- Verify transporter invoices against approved freight quotations.

- Ensure supporting documents are attached.

- Submit verified bills to Accounts Department following company procedures.

- Track pending transporter payments if required.

8. SOP &

- Compliance Management

- Prepare, implement, and follow dispatch-related SOPs.

- Ensure compliance with company standards, customer requirements, and statutory regulations.

- Support internal and external audits.

- Maintain documentation as per ISO, AS9100, Defence, DG, Export, and other applicable standards.

9.

Record

Keeping &

- Documentation Control

- Maintain dispatch registers, transporter records, shipment records, and freight reports.

- Ensure proper filing and archival of dispatch-related documents.

- Maintain electronic and physical records for easy retrieval.

10. MIS &

- Reporting

- Prepare daily, weekly, and monthly MIS reports.

- Report dispatch status, pending deliveries, OTD performance, freight costs and transporter performance.

- Submit reports to Reporting Manager/HOD within specified timelines.

11. Export &

- Defence Logistics Support

- Coordinate export documentation and shipment execution with CHA and freight forwarders.

- Ensure compliance with export regulations and customer-specific requirements.

- Handle defence dispatch documentation as per contractual requirements.

12.

Continuous

Improvement

- Identify opportunities for logistics process improvements.

- Support implementation of new processes and systems.

- Participate in CAPA activities related to dispatch and delivery issues.

Preferred candidate profile

- 5-10 years experience in Dispatch, Logistics, Warehousing, Supply Chain, or Transportation Management.

- Experience in Domestic and Export Dispatch preferred.

Pay: ₹30,000.00 - ₹45,000.00 per month

Advantages

- Health insurance

- Provident Fund

Work Location: In person

📌 Dispatch Executive (Vilholi)
🏢 The Bhor Chemicals & Plastics
📍 Vilholi