We are looking for a Department Assistant to support day-to-day departmental administration and employee coordination activities.

Key Responsibilities

- Maintain department “In” and “Out” time entries.
- Maintain Leave Records and support attendance/leave approvals and reviews.
- Maintain and update employee personal data and records.
- Coordinate and request necessary IT accessories for new joiners and ensure timely availability.
- Support new-joiner onboarding, including introduction to the department and coordination with the team.
- Share department welcome guides, email structures, office timings, leave policies and timesheet information with new employees.
- Communicate relevant information through email, Intranet and SOPs.
- Review and verify weekly timesheet bookings, obtain approvals and follow up on missing timesheets.




- Coordinate regularly with HR regarding recent joiners, employee changes and other department-related requirements.
- Assist with training-room bookings, resource coordination and communication of training requirements/hours for approval.
- Prepare and maintain PDF documentation, including PDF creation and merging of PDF files.

Requirements

- Good working knowledge of Microsoft Office – Excel, Word and PowerPoint.
- Good communication and coordination skills.
- Strong attention to detail and ability to maintain employee/department records.
- Good organizational and follow-up skills.
- Ability to work with HR, IT and other internal teams.
- Basic knowledge of PDF documentation and PDF editing/merging.

📌 DEPARTMENT ASSISTANT (Chennai)
🏢 Tecnicas Reunidas
📍 Chennai