Company Secretary (CS)

Position: Company Secretary (CS)

Department: Legal & Compliance / Corporate Affairs

Industry: Retail

Location: Chandigarh / Tricity

Experience: 2–5 Years

Employment Type: Full-Time

Compensation: 50–75 LPA CTC

About the Role

We are looking for a qualified Company Secretary (CS) to manage the Company's corporate secretarial, statutory, and regulatory compliance requirements.

The role will be responsible for MCA/ROC compliances, corporate governance, statutory records, Board and General Meeting documentation, and coordination with management, auditors, consultants, legal advisors, and government authorities.

The ideal candidate should have strong knowledge of the Companies Act, 2013, applicable rules, Secretarial Standards, MCA regulations, and corporate governance practices, along with excellent drafting, documentation, and coordination skills.

Key Responsibilities

1. Corporate & Statutory Compliance

- Ensure timely compliance under the Companies Act, 2013 and applicable rules and regulations.
- Manage MCA/ROC filings, annual returns, Director KYC, statutory forms, and other applicable filings.
- Maintain statutory registers, records, minutes books, and other corporate documents.
- Maintain and monitor the corporate compliance calendar and ensure timely completion of all statutory requirements.
- Track changes in corporate laws and regulations and highlight relevant requirements to management.
- Ensure compliance with applicable Secretarial Standards (SS-1 & SS-2).

1. Board & Corporate Governance

- Coordinate and facilitate Board Meetings, General Meetings, and Committee Meetings.
- Prepare notices, agendas, resolutions, minutes, and related documentation.
- Maintain accurate records of Board and shareholder decisions.
- Assist management in corporate governance and secretarial matters.
- Ensure proper maintenance of statutory and corporate records.

1.



Retail Business & Corporate Support

- Support compliance requirements for the Company's multiple stores, warehouses, offices, and other business locations.
- Coordinate with Finance, HR, Retail Operations, Procurement, Legal, and other internal departments for corporate and compliance requirements.
- Assist with documentation related to recent store openings, leases, renewals, agreements, and corporate approvals.
- Maintain records and documentation for various business entities and operational requirements.
- Coordinate with external consultants, auditors, legal advisors, landlords, and government authorities as required.

1. Legal & Documentation

- Assist in drafting and reviewing resolutions, declarations, undertakings, notices, agreements, and other corporate documents.
- Ensure proper execution, filing, and maintenance of corporate documentation.
- Coordinate with legal advisors and internal teams on corporate and compliance-related matters.
- Maintain strict confidentiality of sensitive corporate and business information.

Qualification
- Qualified Company Secretary (CS) – Mandatory.
- Bachelor's degree in Commerce, Law, Business Administration, or a related field.
- 2–5 years of relevant experience in Company Secretarial, Corporate Compliance, Corporate Affairs, Legal, or related functions.

Preferred Candidate Profile
- CA Intermediate cleared candidates will be preferred.
- Candidates based in Chandigarh / Tricity will be preferred.
- Experience in retail,



multi-location businesses, corporate offices, or similar organizations will be an advantage.
- Strong practical knowledge of MCA/ROC compliance and the Companies Act, 2013.
- Candidates who can join immediately or at short notice will be preferred.

Required Skills
- Strong knowledge of Companies Act, 2013 and corporate compliance.
- Excellent drafting and documentation skills.
- Good working knowledge of MS Word, MS Excel, and MS Office.
- Strong communication and coordination skills.
- Excellent attention to detail and deadline management.
- Ability to coordinate effectively with multiple departments and external stakeholders.
- Strong organizational skills with the ability to manage multiple compliance activities simultaneously.
- High level of confidentiality, integrity, and professionalism.

Key Performance Indicators (KPIs)
- 100% timely completion of applicable statutory and MCA filings.
- Minimum compliance defaults, penalties, and regulatory observations.
- Accurate and up-to-date statutory registers and corporate records.
- Timely completion and documentation of Board and General Meetings.
- Effective monitoring and maintenance of the compliance calendar.
- Timely support for new store openings, lease documentation, corporate approvals, and other business requirements.
- Effective coordination with internal teams, consultants, auditors, legal advisors, and regulatory authorities.

Why Join Us?
- Opportunity to work with a growing multi-location retail organization.
- Exposure to corporate compliance across multiple business locations and operations.
- Opportunity to work closely with senior management and cross-functional teams.
- Professional growth across Corporate Affairs, Legal & Compliance, and Business Operations.
- Exposure to a dynamic and expanding retail business environment.

📌 Company Secretary (Chandigarh)
🏢 Kapsons
📍 Chandigarh