– Back Office Assistant

Position: Back Office Assistant – Dispatch Coordination

Location: Bhiwandi

Experience: 0–1 (Fresher can Apply) years preferred

Job Summary

We are looking for a Back Office Assistant to support the Dispatch team with documentation, order coordination, data entry, and communication between internal departments to ensure smooth and timely dispatch of materials.

Key Responsibilities

- Coordinate daily dispatch activities and ensure materials are dispatched as per schedule.
- Prepare and maintain dispatch-related documents, invoices, delivery challans, packing lists, and other records.
- Coordinate with Production, Stores, PPC, Sales, and Logistics/Transporters for dispatch planning.
- Follow up with the production and stores teams regarding material readiness.
- Coordinate with transporters and drivers regarding vehicle availability, loading time, and delivery status.
- Maintain daily dispatch trackers and update dispatch status regularly.
- Verify quantities, item details, and documents before dispatch.
- Maintain records of dispatched and pending orders.
- Prepare daily/weekly dispatch reports and share them with the concerned team.
- Handle data entry and maintain accurate records in Excel/ERP/software.
- Follow up on pending deliveries and communicate delays to the concerned departments.
- Support the Dispatch Manager/Supervisor in day-to-day administrative activities.




- Ensure proper filing and documentation of dispatch records.
- Follow company procedures, discipline, and 5S standards.

Required Skills
- Good knowledge of MS Excel and basic computer operations.
- Good communication and coordination skills.
- Strong follow-up and organizational skills.
- Ability to maintain accurate records and documentation.
- Ability to work under pressure and manage multiple dispatches.
- Attention to detail and good problem-solving skills.

Qualification
- Graduate in any discipline preferred.
- Diploma/12th pass candidates with relevant experience may also be considered.

Preferred Experience
- Experience in dispatch, logistics, warehouse, manufacturing, or back-office operations.
- Experience in furniture, modular kitchen, sheet metal, or similar manufacturing industries will be an advantage.

Key Performance Indicators (KPIs)
- Timely and accurate dispatch coordination.
- Accuracy of dispatch documentation.
- Timely updating of dispatch trackers.
- Effective coordination with internal teams and transporters.
- Minimum documentation and dispatch-related errors.

Pay: ₹15,000.00 - ₹18,000.00 per month

Perks

- Food provided
- Health insurance
- Paid sick time
- Provident Fund

Education:
- Bachelor's (Required)

Location:
- Bhiwandi, Maharashtra (Required)

Work Location: In person

📌 Back Office Assistant (Bhiwandi)
🏢 Kuche7
📍 Bhiwandi