Executive Assistant to Director

Location: In-person

Employment Type: Full-time, Permanent

Experience: 6 to 9 years preferred

CTC

Reporting To: Director

Job Purpose To provide efficient administrative, coordination, and professional support to the Director, ensuring smooth management of schedules, communication, travel, follow-ups, and day-to-day requirements.

Key Responsibilities

Manage the Director’s calendar, emails, meetings, and appointments.

Coordinate travel, accommodation, transportation, and itineraries.

Track and manage expenses, reimbursements, and documentation.

Follow up with teams on tasks, deadlines, action points, and updates.

Assist with HR, employee coordination, and team activities as required.

Support projects, presentations, reports, research, and documentation.

Coordinate routine office administration, vendors, supplies,



and maintenance.

Handle confidential information with discretion.

Manage ad-hoc and urgent assignments as required by the Director.

Required Skills & Qualifications

Bachelor’s degree preferred.

Minimum 6 to 9 year of experience as an Executive Assistant, Personal Assistant, or similar role.

Excellent communication, organisation, coordination, and follow-up skills.

Proficiency in MS Office and Google Workspace.

Strong attention to detail and ability to manage multiple priorities.

Proactive, flexible, qualified, and trustworthy.

Willingness to support urgent requirements beyond standard working hours when needed.

📌 Assistant to the Executive Director (Navi Mumbai)
🏢 Zealver
📍 Navi Mumbai