Experience: 12+ years of experience Relevant experience in listed companies / large corporates / group structures preferred.

Purpose of the job:

To lead and strengthen the secretarial, corporate governance, compliance, mergers & acquisitions, restructuring, and corporate actions functions across group entities, ensuring full adherence to statutory requirements, regulatory frameworks, and global governance best practices. The role will act as a strategic governance partner to the Board, senior leadership, and key stakeholders while driving organizational growth initiatives.

:

Board, Committee & Governance Management

• Lead end-to-end management of Board and Committee Meetings including Board, Audit Committee,

NRC, CSR, RMC, SRC, Independent Directors Meetings, and other governance forums.

- Review, finalize, and ensure quality of agendas, board notes, presentations, resolutions, and minutes.
- Advise the Board and senior management on governance matters, regulatory developments, and decision-making processes.
- Oversee Board evaluation, director familiarization, succession planning, and governance effectiveness initiatives.
- Ensure robust documentation, approvals, and maintenance of governance records.

Regulatory, Compliance & Secretarial Excellence

• Oversee compliance with applicable laws and regulations including:

- Companies Act, 2013
- SEBI LODR Regulations
- SEBI PIT Regulations
- SEBI SAST Regulations
- FEMA, RBI, and other applicable corporate laws

• Review and ensure timely completion of:
- Quarterly, annual, and event-based filings
- ROC filings (AOC-4, MGT-7, PAS forms, DIR forms, etc.)

Maintenance of statutory registers, records, and disclosures
- Strengthen compliance monitoring systems, dashboards, and trackers.

• Drive enterprise risk register management for secretarial and governance functions.

- Ensure audit readiness for Secretarial Audit, Internal Audit, Statutory Audit,



and Regulatory Inspections.

Annual Report, ESG & Disclosures

• Lead preparation, review, and finalization of:

- Boards Report and Annexures
- Corporate Governance Report
- Management Discussion & Analysis (MD&A;)
- Business Responsibility & Sustainability Report (BRSR) / ESG disclosures

• Coordinate with internal stakeholders, auditors, consultants, and external agencies.
- Benchmark annual reports and governance disclosures with industry best practices.
- Ensure timely approvals, publishing, printing, stock exchange submissions, and dissemination to stakeholders.

AGM / EGM / Postal Ballot Management

• Lead end-to-end execution of AGM, EGM, Court/Tribunal Convened Meetings, Postal Ballots, and e voting processes.

- Manage virtual/hybrid meeting platforms and stakeholder communications.
- Liaise with NSDL, CDSL, RTA, Scrutinizer, Legal Counsel, and Regulatory Authorities.
- Ensure completion of post-meeting filings, resolutions, and action tracking.
- Oversee shareholder relations and grievance redressal mechanisms.

Fund Raising & Corporate Actions

• Lead secretarial and compliance support for:

- Equity issuance / Rights / Preferential allotments
- NCDs, CCDs, Commercial Papers
- Term Loans / Working Capital facilities
- ESOP / Employee Benefit Schemes

Dividend, Buyback, Bonus, Split, Consolidation, etc.
- Review and finalize term sheets, offer documents, ISIN applications, trustee/security documents, and regulatory approvals.
- Liaise with Stock Exchanges, Depositories, Trustees,



Lenders, investors, and Legal Advisors.
- Ensure post-issue compliances and listing obligations.

Mergers, Acquisitions, Demergers & Restructuring

• Lead governance, secretarial, and regulatory processes for:

- Mergers / Amalgamations
- Acquisitions /IBC acquisitions/ Strategic Investments
- Demergers / Spin-offs
- Slump Sale / Business Transfer
- Capital Restructuring / Reduction
- Joint Ventures / Strategic Alliances

• Coordinate with Legal, Finance, Tax, Valuers, Consultants, NCLT, ROC, Stock Exchanges, and other authorities.
- Manage due diligence, approvals, scheme documentation, takeholder communication, and post transaction integration compliances.

Stakeholder & Cross-Functional Coordination

• Act as a strategic SPOC between Legal, Finance, Treasury, Investor Relations, ESG, Corporate

Communications, HR, and Business Leadership Teams.

- Drive alignment for Board approvals, regulatory submissions, fundraising, restructuring, and governance matters.
- Build solid relationships with regulators, consultants, auditors, and external advisors.

Multi-Entity Governance Oversight

- Oversee secretarial and governance functions across subsidiaries, associates, JVs, LLPs, and other group entities.
- Ensure consistency in governance frameworks, policies, and compliance standards across entities.
- Manage governance requirements for domestic and international entities, where applicable.

Process Improvement & Digital Transformation

- Drive implementation of SOPs, governance frameworks, checklists, and process controls.
- Lead automation initiatives for compliance management, board portals, document repositories, and reporting dashboards.
- Ensure real-time website disclosures and digital governance practices.
- Foster continuous improvement and best-in-class governance processes.

📌 Assistant General Manager Company Secretary (Mumbai)
🏢 Nuvoco Vistas Corporation (Nuvoco)
📍 Mumbai