US MNC : Administrative & Accounts Executive @ Kurla (West)

Our client is a global technology company that specializes in designing, developing, manufacturing & servicing Precision Instruments & highly engineered products. Through our strategic segments : Test & Measurement & Sensors & Safety Systems, we empower engineers with precision technologies essential for breakthrough innovation in an electrified & digital world, enabling our customers to bring advanced technologies to the market faster & more efficiently.

Our customers include engineers at industry leading companies, research institutions, & governments, across semiconductor, datacenter, consumer electronics, automotive, energy storage, aero, defense & space, utilities, industrial manufacturing, & other industries. Our team of over 1,400 engineers across the globe enables our unique 'engineer to engineer' approach, which allows us to build enduring trust, credibility, & partnerships with customers across both Fortune 1000 companies & next generation start-up enterprises.

Reports to :- Manager Finance

Qualification & Experience

- B. Com. / B.M.S, / B.B.A. , MBA preferred
- About 5 to 10 years of experience , in Accounts , Finance , Office Administration / Facilities Management roles
- Prior experience supporting Finance / HR teams is preferred
- Preference will be given to the candidates who have prior working experience in an MNC.

Skills & Competencies

- Robust verbal & written communication skills
- Excellent organizational & time-management abilities
- Sound knowledge of MS Office (Word, Excel, PowerPoint, Outlook) & Email communication
- Working knowledge of HR processes & basic finance operations
- Knowledge of office facilities, housekeeping, security & Vendor Coordination
- Ability to manage multiple priorities independently in a fast-paced environment
- High level of discretion, integrity, & confidentiality
- Detail-oriented with strong problem-solving skills

A) Job Profile as an Accounts & Finance Executive ( 60 % of Day) Experience:-

- About 5 + years of experience in Core Accounts & Finance function.
- Checking & booking of expense reports / invoices as per policy, passing entries in Tally, working knowledge of TDS & GST, BRS,



raising sales invoices, insurance accounting & import accounting.

Computer Skills:-

- Tally 9 ERP, Oracle Finance module hands-on Operating knowledge is must.

Responsibilities:-

- Manage all aspects of Accounts Payable (Payment cycle) & accounts receivable processes.
- Reconcile bank statements & ensure accuracy of financial data.
- Process Employee expense claims Payments & Accounting.
- Process Corporate Credit Card expenses claims - Payments & accounting.
- Raising Sales Invoice based on PO.
- Prepare monthly, quarterly, & annual financial reports as required.
- Process payroll JV & ensure timely payment of payroll dues.
- Statutory dues payment & recording in a timely manner.
- Maintain accurate & up-to-date records of financial transactions in Tally.
- Assist with Audits, GST & Tax Filings as required.
- E-way bill issuance.
- Provide support to the finance team in various ad hoc projects.
- Stay updated on relevant accounting regulations & compliance.
- Managing Car Lease

Key Competencies:-

- Good Process understanding & internal controls knowledge.
- Good communication skills – written & spoken.
- Ability to take full ownership & should take initiative in resolving job related issues.

(B) Job Profile as an Office Administrator ( 40 % of Day)

Position Summary

- Responsible for managing day-to-day administrative, facilities, & office operations, while also providing operational support to HR & Finance teams.
- Ensures smooth office functioning, statutory compliance, vendor coordination, employee support, & assistance to leadership & business teams.

Key Responsibilities

- Office & Facilities Management
- Health & Safety Ownership
- Administrative & Leadership Support
- HR Team Support
- Finance Team Support
- Vendor Management
- Inventory &Procurement;
- Employee Travel Management
- Employee Support Services




- Records & Documentation
- Compliance & Liaison
- Business & Sales Support

You are requested to E-Mail updated Resume with the following details
- Current Location
- Pl. confirm you are ready to work near Phoenix Market City , Kurla (West)
- Total experience in Accounts & Finance (In years)
- Relevant experience in Accounts Payable & Accounts receivable(In years)
- Can you Reconcile bank statements & Process Payments & Accounting , Sales Invoice , MIS, timely payment ?
- Can you ensure Statutory payment & Maintain records of financial transactions in Tally / ERP ?
- Can you Assist with Audits, GST & Tax Filings , E-way bill issuance, Car Lease?
- Do you stay updated on relevant accounting regulations & compliance.
- Can you manage Administrative Facilities, & Office Operations & provide operational support to HR & Finance teams.
- Can you ensure smooth office functioning, Statutory Compliance, vendor coordination, employee support ?
- Can you Manage Office Facilities , Health & Safety , Administrative & Leadership Support ?
- Can you Manage HR & Finance , sales Team Support , Vendor Management
- Can you Manage Inventory & Procurement , Employee Travel Management , Employee Support Services , Compliance & Liaison , Records & Documentation
- Do you have hands-on operating knowledge of MS Office & Email communication?
- Please self-rate, your English language skills on a scale of 1 to 10 (10, being highest)
- Are you ready to work on Renewable contract & On Third Party Payroll?
- Current salary (Fixed + Variable)
- Expected Salary
- Minimum period required for Joining
- Contact Details, Residence & Mobile No
- WhatsApp No
- Age / Birth date

In case you are not interested, we would appreciate, if you can refer us, suitable matching profiles from your professional contact [[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[[

Best Regards

Pradeep Kumar / Mumbai

Email: [email protected]

Cell: (phone hidden) / (phone hidden)

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📌 Administrative & Accounts Executive @ Kurla (west) (Mumbai)
🏢 Intellectual Capital HR Consulting
📍 Mumbai