Role & responsibilities

Key Responsibilities

1. Building & Facility Management

- Manage day-to-day operations and maintenance of the office/building facilities.

- Coordinate with vendors for electrical, plumbing, HVAC, civil, security, and other facility-related requirements.

- Ensure preventive and corrective maintenance is carried out on time.

- Monitor facility-related expenses and ensure optimum utilization of resources.

- Maintain records of AMC, maintenance activities, equipment, and service contracts.

- Coordinate with landlords/building management wherever applicable.

1. Canteen Management

- Manage day-to-day canteen operations and ensure quality and hygiene standards.

- Coordinate with canteen vendors and monitor food quality, quantity, and service.

- Ensure compliance with applicable food safety and hygiene requirements.

- Conduct regular inspections and collect employee feedback.

- Monitor canteen attendance, consumption, billing, and vendor performance.

- Ensure proper cleanliness and maintenance of the canteen area.

1. Building Safety & Compliance

- Ensure workplace safety standards are maintained across the premises.

- Monitor fire safety systems, fire extinguishers, emergency exits, alarms, and evacuation arrangements.

- Coordinate fire drills and emergency preparedness activities.

- Ensure safety signage and emergency information are displayed appropriately.

- Coordinate with security and facility teams during emergencies.

- Maintain records of safety inspections, incidents, drills, and corrective actions.

- Coordinate with external agencies for required inspections and statutory compliance.

1. Housekeeping Management





- Manage housekeeping staff and ensure cleanliness of office/common areas.

- Monitor daily housekeeping activities and manpower deployment.

- Ensure proper cleaning of washrooms, workspaces, cafeteria, meeting rooms, and other common areas.

- Ensure adequate availability of cleaning materials and consumables.

- Conduct regular housekeeping audits and take corrective actions.

- Manage housekeeping vendor performance and attendance.

1. Stationery & Office Consumables

- Manage procurement and inventory of stationery and office consumables.

- Maintain minimum and maximum stock levels.

- Issue stationery to departments as per requirements and company policy.

- Maintain proper records of consumption and inventory.

- Coordinate with vendors for timely procurement and cost-effective supplies.

- Control unnecessary consumption and minimize wastage.

1. Transport Management

- Manage employee transportation services, including buses/cabs, wherever applicable.

- Coordinate with transport vendors and ensure availability of vehicles as per requirement.

- Monitor vehicle routes, schedules, attendance, and utilization.

- Ensure vehicles are properly maintained and comply with applicable safety requirements.

- Handle employee transport-related concerns and resolve issues promptly.





- Monitor transport bills and vendor performance.

- Ensure proper documentation and records related to transportation.

1. Vendor Management

- Identify and coordinate with facility and administration vendors.

- Obtain quotations and negotiate commercial terms wherever required.

- Monitor vendor performance, service quality, and compliance.

- Ensure timely renewal of AMC/service contracts.

- Verify vendor bills against actual services delivered before processing.

1. General Administration

- Handle day-to-day administrative activities and employee facility requirements.

- Maintain administration-related MIS and reports.

- Monitor administrative expenses and support cost-control initiatives.

- Coordinate internal events, meetings, employee activities, and other administrative requirements.

- Ensure proper documentation and record keeping.

- Support HR in employee welfare and engagement activities wherever required.

Preferred candidate profile

Preferred Candidate Profile

- 610 years of experience in Administration / Facility Management, preferably in an automotive or manufacturing organization.

- Solid experience in managing building facilities, housekeeping, canteen, transport, stationery, and vendors.

- Good knowledge of workplace safety and facility-related statutory requirements.

- Ability to manage multiple vendors and administrative activities simultaneously.

- Strong coordination, communication, and negotiation skills.

- Should be proactive, organized, and capable of handling employee and facility-related issues independently.

📌 Administration Head (Gurugram)
🏢 Paracoat Products
📍 Gurugram