Dear Job Aspirants,

Greetings from Global Healthcare Billing Partners Pvt. Ltd.!

Job Title: Admin Executive

Location: Vadodara

Experience: 2-3 Years

Employment Type: Full-Time

Industry: Administration / Facilities Management

Key Requirements

- Graduate.
- 2-3 years of experience in Administration, Front Office, or Facilities Management.
- Valuable communication and interpersonal skills.
- Proficiency in MS Office (Excel, Word, Outlook).
- Willingness to travel locally for official administrative work.

Key Responsibilities:- Front Office & Reception Management:

- Manage reception/front desk operations and ensure a professional visitor experience.
- Attend incoming calls and direct queries to the appropriate departments.
- Welcome and guide visitors, clients, candidates, and vendors.
- Maintain visitor records and coordinate access with security.
- Handle courier, postal, and document movements.
- Ensure reception and front-office areas are organized and presentable.
- Coordinate meeting room arrangements for visitors and internal meetings.

General Office Administration:

- Support daily office administration activities.
- Maintain administrative records, files, registers, and documentation.
- Monitor stationery, pantry supplies, and office consumables.
- Coordinate housekeeping, maintenance, and facility requirements.

Vendor Coordination:

- Coordinate with vendors for services, supplies, repairs, and maintenance.
- Follow up on quotations,



invoices, service reports, and documentation.
- Maintain vendor database, contracts, and service schedules.

Outdoor Administration:

- Perform official visits to banks, courier offices, government offices, and vendor locations.
- Submit and collect official documents, cheques, applications, and letters.
- Handle urgent administrative purchases and external coordination independently.

Administrative Support:

- Work closely with the Admin team and support routine administrative activities.
- Maintain trackers and follow up on pending tasks.
- Provide regular updates on administrative activities and vendor coordination.

Security & Housekeeping Coordination:

- Coordinate visitor access, deliveries, and contractor movements with security.
- Liaise with housekeeping staff to maintain office cleanliness and hygiene.
- Escalate facility or security-related issues to management.

Documentation & Reporting:

- Maintain physical and electronic administrative records.
- Manage registers for visitors, couriers, assets, stationery, and vendors.
- Prepare basic administrative MIS reports and trackers.

Event & Meeting Support:

- Support internal meetings, employee engagement activities, and office events.
- Coordinate seating arrangements, refreshments, and logistical requirements.

Contact Details:

Malini HR

(phone hidden) / (phone hidden)

Location

Vadodara

📌 Administration Executive (Vadodara)
🏢 Global Healthcare Billing Partners
📍 Vadodara