We are looking for a highly organized and proactive Administration Executive / Admin Officer to oversee transportation, canteen, housekeeping, pest control, vendor coordination, and other administrative operations. The ideal candidate should possess strong coordination, people management, and problem-solving skills to ensure smooth functioning of daily administrative activities, staff support, and facility maintenance. This role requires hands-on management, attention to detail, and the ability to work efficiently in a fast-paced manufacturing setting.

Role & responsibilities

1. Transportation Management :

- Coordinate daily staff transportation services, including route planning and vehicle scheduling.
- Monitor vehicle availability, fuel consumption, service records, and maintenance schedules.
- Ensure timely pickup and drop-off for employees; manage driver discipline and transport-related escalations.
- Maintain transport MIS and documentation.

2. Canteen Management :

- Oversee company canteen operations ensuring hygiene, service quality, and timely meal delivery.
- Coordinate with food vendors for menu planning, pricing, and service improvements.
- Conduct regular hygiene and quality audits.
- Address employee feedback and resolve canteen-related concerns promptly.

3. Housekeeping Management :

- Supervise housekeeping staff to ensure cleanliness of office, factory premises, and common areas.
- Develop daily/weekly cleaning schedules and monitor task completion.
- Ensure adequate availability of cleaning materials and consumables.
- Coordinate facility-related repairs and maintenance activities.

4. Pest Control Management :





- Schedule and monitor periodic pest control treatments across all office and plant areas.
- Maintain service records and ensure compliance with hygiene and safety standards.
- Respond to pest-related complaints and coordinate with external pest control vendors for immediate resolution.

5. Vendor Coordination & Management:

- Manage external vendors related to transportation, canteen, housekeeping, pest control, stationery, and other admin services.
- Review vendor performance, negotiate rates, and ensure service-level compliance.
- Process vendor invoices and maintain contracts, agreements, and renewal schedules.
- Prepare MIS reports, administrative updates, and documentation required by management.

6. Administrative Support :

- Manage office supplies and inventory; ensure timely procurement of admin-related items.
- Handle gate-pass approvals, courier services, ID cards, access cards, and visitor management.
- Support internal departments with administrative requirements and day-to-day operations

Key Skills Required:

- Strong coordination and vendor management skills.
- Effective communication and interpersonal abilities.
- Time management and multitasking capability.
- Problem-solving and quick decision-making skills.
- Team handling and leadership skills.
- Knowledge of facility management and basic compliance procedures.

Qualifications & Experience:

- Graduate in any discipline; certification in Administration/Facility Management is a plus.
- 3 - 5 years of experience in administration or facility management, preferably in a manufacturing/industrial setup.
- Experience in vendor coordination, staff supervision, and facility operations.

📌 Administration Executive (Ahmedabad)
🏢 Maxxis Tyres
📍 Ahmedabad