– Admin Officer / Manager – BLO

Location: Yelahanka, Bangalore

Reporting To: Family Principal

Job Summary

We are looking for a highly reliable, disciplined, and trustworthy Admin Officer / Manager to manage the day-to-day administration, household operations, documentation, vendor coordination, compliance follow-ups, and reporting for a family office.

This is a high-responsibility, low-ego role requiring strong integrity, discretion, discipline, and attention to detail.

Key Responsibilities

1. Staff Supervision & Vendor Management

- Monitor attendance, hygiene, discipline, task adherence, and performance of household staff.
- Supervise housekeepers, drivers, cooks, and other support staff.
- Identify and coordinate suitable vendors for household and personal services.
- Physically supervise vendor visits for repairs, pest control, appliance maintenance, and other services.
- Ensure smooth day-to-day functioning of the Director’s residence.
- Manage groceries, purchases, repairs, AMC renewals, maintenance, and household events.

2. Administration & Compliance

- Coordinate with Chartered Accountants, legal counsel, and other professional advisors.
- Follow up on documentation, statutory filings, renewals, and compliance requirements.
- Track loan agreements, KYC, demat updates, investment instructions, and important deadlines.
- Maintain MIS, statements, records, and consolidated reports.
- Ensure all significant documents are properly maintained and readily accessible.

3. PR & Communication Coordination





- Coordinate with PR consultants and external communication partners.
- Manage basic PR-related logistics and follow-ups.
- Ensure communication, records, and supporting documentation are properly organised.

4. Operations & Documentation

- Maintain systematic digital and physical filing systems.
- Ensure documents are updated, organised, confidential, and audit-ready.
- Prepare and submit weekly, monthly, and quarterly reports.
- Track pending activities and ensure timely closure of tasks.

Candidate Profile
- Bachelor’s degree in any discipline.
- Ex-Servicemen / Defence / Army background preferred.
- Maximum age: 45 years.
- Strong experience in administration and operations.
- Experience in facility or property management is preferred.
- Strong discipline and personnel management skills.
- Experience in security management and vendor coordination.
- Good documentation and reporting skills.
- Strong follow-up and coordination abilities.
- High level of integrity, confidentiality, and discretion.
- Should be reliable, methodical, stable, and comfortable handling responsibility independently.

Ideal Candidate An Ex-Serviceman or Defence/Army professional with strong experience in administration, discipline, security, facility management, staff supervision, logistics, and vendor coordination would be an ideal fit for this position.

Pay: ₹1,200,000.00 - ₹1,500,000.00 per year

Benefits

- Cell phone reimbursement
- Provident Fund

Work Location: In person

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