Key Responsibilities

1. Communication &

- Coordination

- Handle day-to-day internal and external communications on behalf of the café.

- Coordinate with café managers, staff, vendors, suppliers, and other stakeholders.

- Draft and circulate emails, notices, messages, and internal communications.

- Ensure key information is communicated to the concerned teams promptly.

- Follow up with respective teams on pending requirements and updates.

- Maintain proper communication records wherever required.

2. Administrative &

- Backend Support

- Provide administrative and backend support to café operations and management.

- Maintain and organise operational documents, files, registers, and records.

- Assist in preparing reports, statements, trackers, and MIS reports.

- Maintain staff-related administrative records and documentation.

- Support management with data collection and compilation.

- Assist in preparing documents, presentations, letters, notices, and other administrative material.

3. Coordination with Café Outlets

- Coordinate with individual café outlets for required information, reports, and updates.

- Follow up on pending submissions and ensure timely completion.

- Consolidate information received from different outlets and share it with management.

- Maintain outlet-wise trackers for administrative and operational requirements.

- Escalate delays, discrepancies, or unresolved issues to the reporting manager.

4. Vendor &

- Supplier Coordination

- Assist in coordinating with vendors and suppliers for routine administrative requirements.

- Follow up on quotations, invoices,



documents, deliveries, and other pending requirements.

- Maintain proper records of vendor-related communication and documentation.

5. Documentation &

- Record Management

- Maintain systematic physical and digital filing systems.

- Ensure documents are updated, properly labelled, and easily accessible.

- Maintain confidential company and employee information appropriately.

- Assist in maintaining statutory, compliance, and operational documentation as required.

6.

Management

Support

- Provide day-to-day administrative assistance to management.

- Prepare information and reports required for meetings and reviews.

- Record and track action points from meetings and follow up for closure.

- Support management in coordinating internal activities, meetings, and events.

- Handle ad-hoc administrative responsibilities assigned by management.

Key Skills &

- Competencies

- Excellent verbal and written communication skills.

- Strong organisational and coordination skills.

- Good follow-up and task-tracking ability.

- Proficiency in MS Office, especially Excel and Word.

- Ability to maintain accurate records and documentation.

- Strong attention to detail.

- Ability to multitask and prioritise work.

- Proactive approach to identifying and following up on pending tasks.

- Professional and courteous approach when dealing with employees, vendors, and management.

- Ability to maintain confidentiality.

- Good problem-solving and time-management skills.

Pay: ₹8,452.53 - ₹15,000.00 per month

Work Location: In person

📌 Admin Assistant (Basavanagudi)
🏢 Cafe Gujjubhai
📍 Basavanagudi