Position Description

We are seeking a Mid-Level AP Analyst to support a managed Accounts Payable Desk for a U.S.-based financial services client. This role is responsible for daily invoice processing activities including invoice intake review, Workday invoice entry, coding validation, PO and non-PO invoice processing, approval follow-up, exception tracking, supplier and internal inquiry support, and documentation.

The AP Analyst will work under the direction of the Senior AP Lead and will follow client-approved policies, procedures, coding rules, approval workflows, escalation paths, and data handling requirements.

Key Responsibilities

- Monitor assigned AP queues in Workday, ServiceNow, email, supplier portal, and related channels.
- Review invoice submissions for completeness, legibility, basic validity, and proper submission channel.
- Classify invoices as PO, non-PO, credit memo, recurring invoice, exception, or another agreed category.
- Enter and process invoices in Workday based on invoice details, supplier records, purchase orders, approved coding instructions, and supporting documentation.
- Validate coding provided by business users or system workflows based on client-approved rules.
- Identify missing, incomplete, inconsistent, or unclear coding information and route questions to the appropriate owner.
- Process PO-backed invoices by validating supplier, PO number, invoice line details, price, quantity, unit of measure, freight, tax, and other required data.
- Support two-way and three-way match activities where applicable.
- Identify and document invoice exceptions — including missing PO, missing receipt, price variance, quantity variance, closed PO, invalid PO, insufficient PO balance, duplicate invoice risk, and invoice data capture issues.
- Process non-PO invoices by obtaining required coding,



business justification, approval routing, and supporting documentation.
- Monitor approval status, send reminders, and escalate aging items according to approved procedures.
- Respond to AP-scope supplier and internal inquiries — invoice status, payment status, coding questions, approval follow-up, and exception updates.
- Maintain accurate notes, documentation, ticket updates, invoice status updates, and exception logs.
- Support weekly and monthly reporting by maintaining accurate queue, aging, inquiry, and exception data.
- Follow all client security requirements, access requirements, confidentiality obligations, and data handling procedures.

Our ideal candidate will have
- 3 or more years of accounts payable, invoice processing, procure-to-pay, shared services, or finance operations experience.
- Hands-on experience processing PO and non-PO invoices.
- Experience working with ERP or AP automation systems.
- Robust understanding of invoice documentation, coding, approval routing, match exceptions, and AP controls.
- Ability to follow detailed procedures and work within client-defined policies and approval workflows.
- Strong written English communication skills.
- Ability to communicate with U.S.-based team members and support business-hour overlap as needed.
- Strong attention to detail, accuracy, documentation, and follow-through.
- Comfortable working with ticketing systems, shared inboxes, spreadsheets, and AP reporting.

Preferred qualifications
- Experience with Workday Financials or Workday AP.
- Experience with ServiceNow or similar ticketing tools.
- Experience supporting U.S. clients or global shared services operations.
- Experience in financial services, banking, lending, insurance, or another controlled environment.
- Experience with supplier inquiries, approval follow-up, and AP exception management.

📌 Accounts Payable Analyst (Gurugram)
🏢 PERSOL
📍 Gurugram