JOB DESCRIPTIONAccountant – Community Rehabilitation Centre1. Position Details

Job Title: Accountant

Department: Finance & Administration

Reports To: Centre In-Charge / Finance Manager / Management

Location: Community Rehabilitation Centre

Employment Type: Full-Time

Job Category: Finance & Accounts

1. Job Purpose

The Accountant is responsible for maintaining accurate and transparent financial records of the Community Rehabilitation Centre and ensuring timely accounting, billing, payments, collections, payroll support, statutory compliance, financial reporting, and documentation. The position requires close coordination with the Centre In-Charge, management, programme coordinators, therapists, front-office staff, vendors, donors, CSR partners and auditors to ensure effective financial management and accountability.
1. Key ResponsibilitiesA. Accounting & Bookkeeping

- Maintain day-to-day books of accounts and financial records.
- Record all receipts, payments, purchases, expenses and income accurately.
- Maintain cash book, bank book, journal, ledger and supporting documents.
- Enter all transactions in the approved accounting software.
- Ensure proper classification of expenses under appropriate heads/projects.
- Maintain separate records for different programmes, projects and funding sources.
- Reconcile accounts regularly and rectify discrepancies promptly.

B. Billing & Revenue Management
- Prepare bills and receipts for therapy, rehabilitation, dialysis, pharmacy, training and other services, as applicable.
- Maintain patient/client-wise payment records.
- Monitor outstanding payments and coordinate with the concerned staff for collection.
- Maintain records of free, subsidised and paid services.
- Ensure proper accounting of donations, contributions, grants and programme income.
- Prepare daily/monthly collection statements.

C. Cash & Bank Management
- Maintain proper control over petty cash.
- Prepare payment vouchers and receipts for all transactions.
- Ensure that cash payments are supported by appropriate documents and approvals.
- Conduct regular cash verification.
- Prepare bank reconciliation statements.
- Monitor bank transactions and ensure that all entries are properly recorded.
- Assist management in preparing monthly cash-flow requirements.

D. Purchase & Vendor Accounts
- Verify purchase bills, invoices and supporting documents.
- Ensure that purchases are made only after appropriate approval.
- Maintain vendor-wise accounts and payment schedules.
- Verify goods/services received before processing payments.
- Maintain records of quotations, purchase orders, invoices and payment approvals.
- Coordinate with vendors regarding pending bills and payments.

E. Payroll & Staff-Related Accounts
- Assist in preparation of monthly salary statements.
- Verify attendance, leave and other relevant staff records before payroll processing.
- Maintain records relating to salary advances, deductions and reimbursements.
- Assist in preparation of statutory payroll deductions and related documentation.
- Maintain staff reimbursement and travel-expense records.

F. Statutory Compliance
- Maintain financial records required for statutory and regulatory compliance.
- Assist in preparation and filing of applicable GST, TDS and other statutory returns, wherever applicable.
- Maintain records relating to income tax, TDS certificates and statutory deductions.
- Ensure timely deposit of statutory liabilities.
- Coordinate with Chartered Accountant/auditor for statutory compliance and annual accounts.
- Maintain documentation required for NGO, Trust, CSR and donor-related financial reporting.

G. NGO / CSR / Grant Accounting
- Maintain separate accounts and supporting documents for CSR projects and grants.




- Track project-wise budgets against actual expenditure.
- Prepare utilisation statements and expenditure reports.
- Maintain donor-wise and project-wise financial records.
- Ensure that expenditure is incurred only under approved budget heads.
- Assist in preparation of Utilisation Certificates, financial statements and donor reports.
- Maintain documentation required for CSR audits and inspections.

H. Budgeting & Financial Monitoring
- Assist management in preparing annual and programme-wise budgets.
- Prepare monthly budget-versus-actual expenditure reports.
- Identify significant variations and report them to management.
- Monitor recurring expenses such as salaries, utilities, rent, maintenance and programme costs.
- Assist in financial planning for new projects and programmes.

I. Audit & Documentation
- Maintain systematic files for receipts, vouchers, invoices and bank documents.
- Ensure that every financial transaction has appropriate supporting documentation.
- Prepare documents required for internal, statutory, donor and CSR audits.
- Coordinate with auditors and provide required financial information.
- Assist in responding to audit observations and implementing corrective measures.
- Maintain proper records for the prescribed retention period.

1. Programme-Specific Financial Responsibilities

The Accountant may maintain separate financial records for various units of the Community Rehabilitation Centre, including:
- Community Dialysis Centre
- Child Development Centre
- Physiotherapy, Occupational Therapy and Speech Therapy
- Special Education / Special School
- Neuro Rehabilitation
- Palliative Care
- Vocational Training
- Community Psychology Services
- Pharmacy
- Assistive Devices and Rehabilitation Equipment
- Outreach and Community-Based Rehabilitation Programmes
- Residential/Destitute Care Services
- CSR-funded projects and special programmes

1. Daily Responsibilities

- Update accounting software and books of accounts.
- Verify receipts and payment vouchers.
- Record daily collections.
- Check petty cash transactions.
- Verify bills and invoices.
- Monitor outstanding collections and payments.
- Reconcile daily cash collections with the front office/reception records.
- File financial documents systematically.
- Report any financial discrepancy or irregularity to the Centre In-Charge.

1. Monthly Responsibilities

- Prepare monthly income and expenditure statements.
- Prepare bank reconciliation.
- Prepare cash-flow statements.
- Prepare outstanding receivables/payables statements.
- Prepare programme-wise expenditure reports.
- Prepare salary-related financial records.
- Prepare budget-versus-actual reports.
- Verify statutory deductions and payments.
- Submit monthly financial reports to management.
- Review financial performance of each unit/programme.

1. Internal Financial Controls

The Accountant shall ensure:
- No payment is made without proper authorisation.
- Every expenditure is supported by a valid bill/voucher.
- Cash handling is properly documented.
- Bank transactions are regularly reconciled.
- Personal and organisational funds are never mixed.
- Programme/CSR funds are used only for approved purposes.
- Financial records are maintained confidentially.
- Any suspected financial irregularity is immediately reported to management.

1. MIS & Reporting

The Accountant shall prepare and maintain:
- Daily Collection Report




- Daily Cash Position
- Monthly Income & Expenditure Statement
- Bank Reconciliation Statement
- Outstanding Receivables Report
- Outstanding Payables Report
- Salary Statement
- Petty Cash Statement
- Programme-wise Expenditure Report
- Budget vs Actual Report
- CSR Project Expenditure Report
- Donation/Grant Utilisation Statement
- Vendor Payment Statement
- Monthly Financial Dashboard
- Audit Documentation Checklist

1. Coordination & Communication

The Accountant shall coordinate with:
- Centre In-Charge
- Finance Manager/Management
- Programme Coordinators
- Front Office/Reception
- HR/Admin
- Therapists and clinical staff
- Dialysis unit
- Pharmacy
- Procurement team
- Vendors and suppliers
- Donors and CSR partners
- Chartered Accountant
- Statutory/internal auditors
- Bank and other financial institutions

1. Qualifications

Essential:

- B.Com / M.Com / equivalent qualification in Commerce or Accounting.
- Knowledge of bookkeeping and financial accounting.
- Working knowledge of MS Excel.
- Knowledge of accounting software.

Desirable:

- Experience in NGO/Trust/hospital/healthcare/rehabilitation-sector accounting.
- Knowledge of GST, TDS and income-tax procedures.
- Experience in CSR/grant accounting.
- Experience with audit documentation and statutory compliance.

1. Experience

Preferably 2–5 years of relevant experience in accounting, preferably in:

- NGOs/charitable trusts
- Hospitals/healthcare organisations
- Rehabilitation centres
- Educational institutions
- Social-sector organisations
- CSR-funded projects

Fresh candidates with strong accounting skills may be considered for an entry-level position.
1. Skills & Competencies

- Strong accounting and numerical skills
- Good knowledge of MS Excel
- Knowledge of accounting software
- Accuracy and attention to detail
- Financial discipline
- Documentation and record-keeping skills
- Confidentiality and integrity
- Time-management skills
- Problem-solving ability
- Positive communication skills
- Ability to work with multidisciplinary teams
- Ability to meet reporting and audit deadlines

1. Key Performance Indicators (KPIs)

The Accountant's performance may be assessed based on: KPIExpected StandardDaily accounting entriesCompleted accurately and on timeCash reconciliationDailyBank reconciliationMonthly / as requiredMonthly financial reportSubmitted within prescribed deadlineBilling accuracy100% accuracyVoucher documentation100% properly supportedOutstanding payment monitoringRegular follow-upStatutory complianceTimelyCSR/project reportingAccurate and timelyAudit observationsMinimum avoidable discrepanciesBudget monitoringMonthlyFinancial data confidentiality100% compliance14. Code of Conduct The Accountant shall:
- Maintain the highest standards of honesty and integrity.
- Keep financial and beneficiary information confidential.
- Avoid conflicts of interest.
- Not manipulate, conceal or misrepresent financial information.
- Not make unauthorised financial commitments on behalf of the organisation.
- Follow the organisation's financial policies and approval procedures.
- Report suspected fraud, financial irregularities or misuse of funds immediately.
- Maintain professional conduct with beneficiaries, staff, vendors and management.

1. Overall Accountability

The Accountant is accountable for ensuring that the financial transactions and records of the Community Rehabilitation Centre are accurate, transparent, properly documented, audit-ready and compliant with applicable organisational and statutory requirements, thereby supporting the Centre's programmes and ensuring responsible utilisation of organisational, donor and CSR resources. Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person

📌 Accountant / Administration Coordinater (Chirayinkeezhu)
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📍 Chirayinkeezhu