Job Description :
We are seeking a highly motivated and skilled Business Support / General Administration Specialist to join our team at our Mumbai location .
This role requires a dynamic individual with expertise in managing daily office operations, supporting the management team, and overseeing various administrative functions. The ideal candidate should have solid communication skills, problem-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies.
Key Responsibilities :
A) General Administration & Office Management :
Oversee daily administrative operations, ensuring the office environment is well-maintained and fully functional.
Manage office facilities, including housekeeping, pantry services, and other day-to-day operations.
Coordinate with internal teams and external vendors to ensure smooth office functioning.
B) MIS & Invoice Tracking :
Manage MIS reports and ensure timely, accurate tracking, reporting of administrative expenses & activities.
Handle MMT (MakeMyTrip) travel invoicing, including invoice verification, reconciliation, tracking, and timely submission for processing.
Coordinate with internal stakeholders and travel vendors to resolve invoice discrepancies and ensure closure within timelines
C) Vendor & Contract Management :
Manage relationships with external vendors, ensuring service quality and cost optimization.
Handle contract management, including negotiations, renewals, and compliance.




Ensure that all vendor contracts are updated and adhere to company policies and legal requirements.
D) People Management :
Manage a team of administrative staff, ensuring high levels of performance and collaboration.
Support employee onboarding, facilities management, and coordination of office-related activities.
Foster a positive and efficient work environment for all employees.
E) Compliance, EHS (Environment, Health, and Safety) :
Ensure that the office complies with all organizational policies and legal requirements, including health, safety, and environmental standards.
Act as the point of contact for compliance audits and safety drills.
F) Communication & Reporting :
Act as a liaison between the management team and staff, conveying critical information and updates effectively.
Provide solutions and recommendations to management on administrative and operational issues.
Prepare and present regular reports on administration, facilities, and operations to management.
G) Stakeholder Management & Reporting:
Coordinate and support business meets, leadership meetings, and engagement activities, ensuring seamless end-to-end arrangements.
Partner with internal stakeholders to understand requirements and deliver timely administrative support.




Plan and coordinate employee engagement activities and business events, including venue, logistics, vendors, and on-ground execution.
Prepare and present regular reports on administrative and operational issues
Skills & Qualifications :
A) Educational Qualifications :
Preferred: MBA or B-Tech degree from a recognized institution.
Additional certifications in Business Administration, Operations, or Facilities Management is a plus.
B) Experience :
Minimum 5-7 years of experience in business support, general administration, or operations management, preferably in a corporate setting.
Strong expertise in MIS, invoice tracking, and vendor management.
Key Skills :
Excellent communication skills (both written and verbal) to effectively interact with team members and senior management.
Strong problem-solving abilities, able to identify issues and provide solutions in a timely manner.
Proven experience in managing contracts and vendor relations.
Knowledge of office compliance, EHS regulations, and facilities management.
Strong organizational and time management skills with the ability to multitask and prioritize responsibilities.
Personal Attributes :
Proactive, detail-oriented, and self-motivated.
Strong interpersonal skills with the ability to work effectively with cross-functional teams.
Ability to thrive in a fast-paced, dynamic environment.
Important Note: Candidate must have completed one year in current organization.

📌 Regional Administrative Manager - Mumbai
🏢 Kia India
📍 Mumbai