Job Description

About the Role

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The Lead, Accounts Payable is responsible for end-to-end vendor billing, payments, reconciliations, and compliance support, ensuring accuracy, timeliness, and strong coordination with internal and external stakeholders. The role plays a critical part in cash flow management and financial discipline.

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Key Responsibilities

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Vendor Operations & Billing

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- Ensure 100% vendor invoices are booked within 2 days of receipt.
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- Complete vendor creation and master data updates within 24 hours of request.
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- Review all vendor invoices for accuracy and completeness before booking.
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- Process daily ad hoc and expense invoices with 100% accuracy.
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- Release monthly recurring vendor payments as per agreed schedules.
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- Coordinate closely with internal teams to resolve billing and PO discrepancies promptly.
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Payments, MIS & Reconciliations

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- Share payment and ageing reports with management between the 8th–15th of every month.
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- Conduct regular follow-ups with internal stakeholders to transparent pending approvals between the 8th–15th of each month.
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- Ensure TDS is deducted, deposited as per due dates, and certificates issued to all vendors by the 31st of every quarter.
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- Ensures GST is accounted as per GST Act
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- Perform daily bank reconciliations with 100% accuracy, resolving mismatches within 24 hours.
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- Maintain 100% accuracy in MIS data entry and reporting.
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- Ensure vendor payments done within due date
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- Maintain vendor-ledger reconciliations on a quarterly basis, ensuring balances are accurate and signed off.
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Compliance & Filing Support

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- Prepare and internally review the GSTR-2A/2B reconciliation file by the 9th of every month.
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- Adhere 100% to agreed timelines for support related to vendor and linked payables.
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- Ensure all supporting documents are audit-ready at least 5 days prior to GST audit deadlines.
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- Support registration and documentation of vendor agreements and contracts.
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- Ensure all advances and prepayments are signed off by the 5th of every month.
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- Complete and obtain sign-off for creditor reconciliations by the 15th of every quarter.
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Ideal Candidate Profile

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- 8-12 years of relevant experience in commercial real estate, fit-out or coworking environments.
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- Strong understanding of AP processes, GST, TDS, and reconciliations.
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- High attention to detail and accuracy
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- Strong follow-up and stakeholder management skills
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- Ability to manage tight timelines and multiple priorities
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- Proficiency in accounting systems and MIS reporting
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- Ownership mindset with strong accountability
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Success Metrics (KPIs)

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- Timeliness and accuracy of vendor billing and payments
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- Reduction in overdue payables
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- Zero compliance slippages
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- Clean reconciliations and audit readiness
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- Consistent, error-free MIS reporting
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📌 Accounts Payable Lead (Mumbai)
🏢 UrbanWrk
📍 Mumbai