Job Description

About the Role

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We are looking for an Admin Executive to manage and oversee day-to-day administrative operations across our Mumbai office. This role is ideal for someone who is highly organised, proactive, hands-on, and comfortable working in a fast-paced environment.

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The person will be responsible for ensuring the smooth functioning of office administration, guest house operations, housekeeping, vendors, and other administrative requirements.

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Key Responsibilities

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- Manage day-to-day office administration and ensure smooth functioning of the Mumbai office.
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- Oversee guest house management, including bookings, upkeep, supplies, and coordination.
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- Manage and coordinate housekeeping staff, including attendance, schedules, daily tasks, and
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- overall performance.
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- Coordinate with vendors, service providers, and building management for office-related
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- requirements.
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- Ensure adequate availability of office supplies, stationery, pantry supplies, and other essentials.
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- Handle maintenance, repairs, and facility-related issues and ensure timely resolution.
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- Maintain administrative records, invoices, bills, and other relevant documentation.
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- Support employee requirements related to office facilities and administration.
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- Coordinate logistics and arrangements for meetings, visitors, events, and other office requirements.
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- Ensure the office and guest house maintain high standards of cleanliness, hygiene, and upkeep.
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- Identify administrative gaps proactively and take ownership of resolving them.
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What We’re Looking For

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- 3+ years of experience in office administration, facilities, workplace management, or a similar role.
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- Candidates based in Mumbai.
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- Strong organisational and coordination skills with excellent attention to detail.
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- Ability to independently manage multiple priorities in a fast-paced and dynamic work
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- workplace.
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- Hands-on, proactive, and solution-oriented approach.
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- Good communication and interpersonal skills.
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- Ability to coordinate effectively with vendors, housekeeping staff, employees, and external
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- stakeholders.
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- Comfortable taking ownership and working with minimal supervision.
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Why Join Us?

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You’ll be part of a fast-growing, dynamic media company where the role will have significant ownership and visibility across the Mumbai office and administrative operations

📌 Administrative Executive (Mumbai)
🏢 Rusk Media
📍 Mumbai