Job Description

Office Administrator

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Location: Bengaluru

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Company: Alora Designs

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Employment Type: Hybrid

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About Alora Designs

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Alora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.

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If you enjoy bringing structure to fast-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.

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Key Responsibilities

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Office Operations

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- Manage the day-to-day administrative operations of the studio.
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- Ensure office supplies, equipment, and workspace requirements are maintained.
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- Coordinate with vendors for office-related requirements and maintenance.
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- Maintain organized physical and digital records.
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Team Coordination

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- Allocate daily tasks to the design team based on project priorities.
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- Track task completion and follow up on pending deliverables.
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- Maintain employee attendance, leave records, and basic HR documentation.
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- Assist management in ensuring smooth internal communication.
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Meeting & Vendor Coordination

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- Schedule and coordinate meetings with vendors, consultants, and external stakeholders.
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- Manage meeting calendars and ensure timely follow-ups.
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- Prepare meeting agendas and document key action items where required.
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Recruitment & HR Support

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- Coordinate the recruitment process by screening applications and scheduling interviews.
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- Communicate with shortlisted candidates throughout the hiring process.
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- Prepare offer letters, employment contracts, and onboarding documentation.




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- Support employee onboarding and maintain personnel records.
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Finance & Administration Support

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- Record day-to-day financial transactions.
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- Maintain expense records and payment logs.
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- Prepare payment receipts, invoices, and supporting administrative documents.
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- Coordinate with the finance team or accountant to ensure documentation is complete and accurate.
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What We're Looking For

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- Bachelor's degree in Business Administration, Commerce, Human Resources, Management, or a related field.
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- 1–3 years of experience in office administration, operations, HR coordination, or a similar role.
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- Robust organizational and multitasking skills.
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- Excellent verbal and written communication skills.
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- Proficiency in Microsoft Office (Excel, Word) and Google Workspace.
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- Comfortable handling confidential information with professionalism.
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- Ability to prioritize tasks and work independently in a dynamic environment.
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Bonus Skills

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- Experience working in an architecture, interior design, construction, or creative studio.
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- Familiarity with HR documentation and recruitment processes.
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- Basic understanding of bookkeeping or finance documentation.
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- Experience using project management tools such as Notion, ClickUp, or similar platforms.
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Why Join Alora Designs?

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- Work alongside a passionate and creative team.
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- Opportunity to grow with a fast-expanding design studio.
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- Exposure to premium residential and commercial projects.
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- A collaborative workplace where your contributions directly impact the company's growth.
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To Apply:

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Please send your resume to [email protected] with the subject line:

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Application – Office Administrator

📌 Office Administrator (Bengaluru)
🏢 Alora Designs
📍 Bengaluru