Job Description

A global landscape architecture and engineering practice in Indiranagar is hiring an Administration & Business Support Coordinator for its Bengaluru office. The role will serve as the local coordination point for centralized business support functions, including Corporate Administration, Human Resources, Finance, MIS, and IT.

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The position will coordinate day-to-day office operations and support the delivery of shared services at the Bengaluru office while working closely with the central corporate team.

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Key Responsibilities

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- Act as the local coordination point for Corporate Administration, HR, Finance, MIS, and IT functions.
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- Coordinate with the central corporate team to facilitate shared services for the Bengaluru office.
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- Coordinate day-to-day office activities and ensure adherence to relevant company procedures and policies.
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- Liaise with banks and Chartered Accountants (CAs) regarding documentation, statutory filings, and finance-related coordination.
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- Coordinate with employees on HR and MIS-related communications, data collection, onboarding support, and queries.
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- Coordinate with IT vendors and service providers for procurement, maintenance, and technical support requirements.
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- Manage office facilities, including premises maintenance, equipment, housekeeping, and vendor relationships.
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- Act as the first point of contact for external vendors, service providers, and office visitors.
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- Handle front office activities, including phone calls, emails, correspondence, memos, and presentations.
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- Monitor office supplies and coordinate procurement based on office requirements.
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- Arrange travel requirements for visiting senior managers and staff as required.
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- Maintain and update business registrations, licences, and compliance records in coordination with the central corporate team.
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- Coordinate with relevant government authorities regarding registrations, renewals, and statutory compliance requirements.
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- Supervise cleaning staff and maintain cleanliness and orderliness of the office.
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- Maintain appropriate records and handle confidential information with discretion.
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- Support other duties assigned by the Business Support Director or Studio Manager.
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Requirements

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- Bachelor's degree in a relevant discipline; a qualification in IT will be an advantage.
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- Minimum 5 years of experience as an Office Administrator, Office Coordinator, or in a similar role.
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- Experience working in a shared services or multi-departmental coordination environment will be an advantage.
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- Experience managing office administration, facilities, vendors, and day-to-day office operations.
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- Knowledge and experience in business registrations, statutory compliance, and coordination with government authorities in India.
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- Experience liaising with banks, auditors, Chartered Accountants, and external service providers.
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- Proficiency in MS Office applications.
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- Hands-on experience with office management and ERP systems.
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- Solid written and verbal communication skills in English.
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- Ability to manage multiple priorities across different departments.
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- Ability to handle confidential information with discretion.
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Work Schedule

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- Location: Indiranagar, Bangalore
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- Working days: Monday - Friday (9:00 AM - 6:30 PM)
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📌 Administration & Business Support Coordinator (Bengaluru)
🏢 Archestra
📍 Bengaluru