Role & responsibilities :1. Director & Business Coordination
Provide day-to-day coordination and administrative support to the Director.
Coordinate with internal teams, clients, consultants, vendors and other stakeholders as required.
Manage follow-ups, action items, meetings, schedules and other coordination requirements.
Draft and coordinate emails, correspondence and other business communications.
Support the Director with any ad-hoc business, administrative or operational requirements.
Proposals & Business Development Support
Coordinate the preparation and submission of proposals, RFPs, quotations and other client documents.
Collate inputs from relevant teams and ensure timely completion and submission.
Maintain proposal trackers, submission timelines and supporting documentation.
Assist with preparation of presentations, documents and other business development materials.
Vendor Coordination
Coordinate with vendors and service providers for quotations, documentation, deliverables and timelines.
Obtain and coordinate quotations and follow up on pending requirements.
Maintain vendor records and ensure timely closure of deliverables.
Billing & Invoicing
Coordinate bill/invoice generation and submission.
Liaise with the finance team,



clients and vendors on billing-related requirements.
Track invoices, payments and outstanding items.
Maintain accurate billing records and supporting documentation.
Administration & Documentation
Maintain organised records, trackers, databases and business documentation.
Coordinate meetings, calls, visits and other logistical requirements.
Prepare status updates, MIS reports and other reports as required.
Ensure timely follow-up and closure of pending tasks.

Key Skills & Competencies
Strong coordination and follow-up skills.
Excellent written and verbal communication.
Positive email drafting and business communication skills.
Solid organisational skills and attention to detail.
Ability to work closely with senior management and multiple stakeholders.
Ability to manage multiple priorities and deadlines.
Proficiency in MS Office, particularly Excel, Word and PowerPoint.
Proactive, dependable and solution-oriented approach.

Preferred candidate profile
25 years of experience in business support, administration, coordination, operations or a similar role.
Experience working with senior management or in a qualified services environment would be an advantage.

📌 Executive Assistant To Proprietor / Construction Coordinator Mumbai
🏢 Hare Krishna Enterprise
📍 Mumbai