To ensure seamless operation, maintenance, and management of accommodation facilities including accommodation for KLMDC rooms and IMDC Guest houses.
To provide high-quality support services for staff, faculty, students, and guests by coordinating logistics, housekeeping, maintenance, and utilities.
To ensure timely procurement, billing, vendor coordination, and compliance with internal systems like ERP/SAP.
To maintain a protected, clean, and welcoming workplace that supports academic and administrative activities on campus.

Key Responsibilities of a Facility Executive
Accommodation & Guest Management
Oversee bookings, check-ins/check-outs, and room readiness for KLMDC rooms and IMDC Guest Houses. Coordinate occupancy updates with HR.
Maintenance & Vendor Coordination
Manage repairs and maintenance with internal teams and vendors. Handle plumbing, carpentry, electrical, and appliance issues.
Inventory & Procurement
Maintain facility inventory. Raise PRs, POs, and SAP reservations for housekeeping, F&B;, and capital/operational purchases.
Hotel Booking & Invoice Handling
Coordinate hotel bookings for executive programs and official guests.



Process and verify related invoices.
Invoice & Documentation
Process vendor invoices (e.g., canteen, maintenance) and generate room rent invoices. Verify service entries and maintain records.
Event & Program Support
Support campus events with room setups, decor, podiums, whiteboards, and other logistics as needed.
System & Records Management
Update SAP CRM (HDMS) with service requests. Maintain complaint/resolution logs and records via Google Drive or internal tools.
Departmental Coordination
Collaborate with all the departments for institutes event or institutes requirement.

Essential Qualifications, Experience & Skill Requirements:
The candidate must have Bachelor's degree from recognized Institution.
Experience in M.S. Office, SAP CRM (HDMS), Communication Skills. (Written & Verbal)
Minimum 2 Years of experience in providing services.

Age: Maximum 35 years as on last date of application

Job Location: Ahmedabad

Selected candidate will be hired through the third party agency.

📌 Executive Facility Office Ahmedabad
🏢 Indian Institute of Management Ahmedabad (IIMA)
📍 Ahmedabad