Designation: Front Office Executive / Receptionist_ Female
Location: Head Office-Somajiguda
Reporting To: Manager – Administration
Employment Type: Full time
Job Purpose
The Front Office Executive / Receptionist will be responsible for managing reception operations, handling telephone calls and correspondence, maintaining visitor records, coordinating meetings and providing general administrative support to ensure smooth day-to-day office operations.
Key Responsibilities
Greet and welcome visitors, customers, vendors and employees in a qualified and courteous manner.
Understand the purpose of visitors and direct them to the concerned department/person.
Coordinate with housekeeping, security, transport, courier and other support-service vendors.
Monitor availability of stationery and other front-office requirements and raise requests when required.
Assist in travel arrangements, guest accommodation and refreshments for visitors/senior management, where required.
Manage incoming and outgoing courier, postal mail and other correspondence.
Support office events, employee engagement activities and key meetings.
Inform concerned employees about scheduled visitors and meetings.
Maintain reception area cleanliness, discipline and professional appearance.
Maintain front-office registers, records and required MIS reports.
Support HR/Admin activities such as employee coordination, documentation and event arrangements.
Maintain confidentiality of company, employee and visitor information.
Perform any other administrative duties assigned by the reporting manager.
Receive, screen and transfer incoming telephone calls to the appropriate department/person.