Job Description

ZEISS Visio Gen is building the future of AI-powered healthcare by developing human-verified clinical communication solutions for ophthalmology practices. We combine cutting-edge Generative AI with clinical expertise to build scalable, production-ready applications that enhance patient engagement and improve healthcare delivery.

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Role Purpose

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We are looking for a highly organized, proactive, and detail-oriented Executive Business Partner to support day-to-day business coordination, operational activities, stakeholder communication, and administrative processes.

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The role provides an chance to work closely with multiple functions and gain broad exposure to business operations, Finance, IT, Procurement, Legal, Travel, Vendor Management, and business events .

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The ideal candidate should be comfortable managing multiple priorities, coordinating with different stakeholders, maintaining trackers, following up on action items, and ensuring activities are completed within timelines.

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Key Responsibilities

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1. Business & Leadership Coordination

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- Coordinate meetings, calendars, follow-ups, action items, and leadership requirements.

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- Maintain trackers and prepare reports, presentations, and meeting documentation.

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- Coordinate with internal teams and external partners while maintaining confidentiality.

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- Support QBRs, business meetings, workshops, leadership connects, team events, and offsites , including logistics, participants, vendors, documentation, and follow-ups.

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1. Finance, Legal & Business Documentation

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- Coordinate invoices, billing, payments, purchase requests, and related documentation with Finance.

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- Coordinate agreements, contracts,



and documentation with internal stakeholders and external legal partners, including Legistify .

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- Track pending finance and legal activities and follow up for timely closure.

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1. IT, Procurement, Travel & Vendor Coordination

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- Coordinate requirements related to IT, software, laptops, licenses, procurement, vendors, and deliveries.

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- Raise and track requests, approvals, purchase requirements, and open actions through closure.

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- Support domestic and international travel arrangements, accommodation, transportation, and related logistics.

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- Coordinate with vendors and internal stakeholders to ensure smooth execution of business requirements.

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1. Administrative & Operational Support

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- Maintain trackers, records, reports, process documents, and SOPs.

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- Follow up with stakeholders to ensure timely completion of assigned activities.

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- Identify opportunities to improve administrative and operational processes.

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- Take ownership of assigned tasks and deliver them accurately and within timelines.

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Key Skills & Competencies

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- Strong organizational, coordination, communication, and follow-up skills.

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- Ability to manage multiple priorities and deadlines with attention to detail.

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- Comfortable coordinating with multiple teams and stakeholders.

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- Proficiency in MS Office / Microsoft 365 , especially Excel and Power Point.

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- Willingness to learn new tools,



systems, and business processes.

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- Ability to work independently while seeking guidance when required.

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- Positive, proactive, and solution-oriented approach.

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- Strong attention to detail and ability to maintain confidentiality.

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Preferred Experience

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- 5+ years of experience in Executive Assistance, Administration, Business Operations, Coordination, or a similar role.

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- Candidates with experience supporting managers or leadership teams will be preferred.

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- Exposure to Finance, Procurement, IT, Travel, Vendor Management, or event coordination is an advantage.

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- Experience working in a fast-paced corporate, technology, or startup environment will be an added advantage.

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Growth Opportunity

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This role provides broad exposure across business operations and cross-functional coordination . The individual will have the opportunity to work closely with different functions, understand business processes, and progressively take ownership of larger responsibilities.

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We are looking for someone who is curious, eager to learn, dependable, and willing to take on new challenges as the role evolves.

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What We Are Looking For

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We are looking for an individual who is organized, dependable, proactive, and eager to learn .

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The right candidate should be comfortable taking ownership of assigned activities, following up with stakeholders, learning new processes, and ensuring that day-to-day business requirements are completed smoothly.

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This is not a traditional administrative role — it is an opportunity to build strong business operations experience with wide cross-functional exposure and scope for growth.

📌 Program Coordinator (Bengaluru)
🏢 ZEISS VisioGen
📍 Bengaluru