Job Description – Receptionist / Administration

Position: Receptionist / Administration Executive
Department: Administration
Location: Sevasi, Vadodara.
Experience: 1–3 years preferred

Job Summary:
We are looking for a well-organized, professional, and responsible Receptionist / Administration Executive to manage front-desk operations and provide day-to-day administrative support. The candidate will be responsible for handling visitors and calls, coordinating with internal departments, maintaining office records, and ensuring smooth administrative operations.

Key Responsibilities:

- Manage the reception/front desk and welcome visitors, customers, vendors, and other guests professionally.
- Handle incoming and outgoing telephone calls, emails, courier and correspondence.
- Maintain visitor records and coordinate visitor entry with the concerned departments.
- Receive, sort, and distribute incoming documents, courier, and parcels.
- Coordinate with various departments such as Production, Quality, Purchase, Accounts, HR, and Sales for administrative requirements.
- Maintain office files, records, registers, and other administrative documentation.
- Assist in preparing letters, notices, reports, and basic office documents.
- Manage meeting room arrangements and coordinate meetings with visitors/customers.
- Coordinate with housekeeping, security, maintenance, stationery suppliers, and other service providers.




- Maintain adequate stock of office stationery and general administrative requirements.
- Assist HR/Admin in maintaining employee-related administrative records and attendance, wherever required.
- Coordinate travel arrangements, hotel bookings, local transportation, and other requirements for employees/visitors, if required.
- Ensure proper upkeep and professional appearance of the reception and common office areas.
- Support management and senior staff with day-to-day administrative activities.
- Maintain confidentiality of company information and documents.
- Perform other administrative duties assigned by management.

Required Skills & Qualifications:

- Graduate in any discipline; additional qualification in Administration/HR will be an advantage.
- Good communication and interpersonal skills.
- Proficiency in MS Office, Excel, Word, and email communication.
- Good telephone etiquette and skilled personality.
- Strong organizational and coordination skills.
- Ability to maintain records and documentation systematically.
- Presentable, polite, punctual, and responsible.
- Ability to coordinate effectively with multiple departments.
- Prior experience in a pharmaceutical, chemical, manufacturing, or corporate environment will be preferred.

Key Qualities:
Professionalism | Communication | Coordination | Discipline | Responsibility | Confidentiality | Positive Attitude | Attention to Detail

Pay: ₹9,203.88 - ₹15,000.00 per month

Work Location: In person

📌 Receptionist/Administration (India)
🏢 Trinaya Lifesciences
📍 India