We are looking for a hands-on Finance Manager to own the company's full-cycle accounting and finance function while partnering directly with the founders. The role covers P&L;, cash flow, budgeting and forecasting, AP/AR, reconciliations, financial reporting, payroll, tax, and multi-state U.S. compliance. The ideal candidate has strong U.S. GAAP and regulatory knowledge, experience supporting U.S.-based companies, and hands-on proficiency with QuickBooks/Xero and advanced Excel or Google Sheets.

Remote Full time Finance & Accounting Reports to: Founders

RESPONSIBILITIES:

- P&L; Management: Maintain and report accurate profit & loss statements on a monthly, quarterly, and annual basis; surface insights and variances to leadership with clear narratives.
- Cash Flow Management: Monitor, forecast, and manage daily cash positions; proactively flag liquidity risks and optimize working capital.
- Financial Projections & Budgeting: Build rolling forecasts, scenario models, and annual budgets in collaboration with founders; track actuals vs. plan and recommend course corrections.
- Payroll Processing: Manage end-to-end payroll for U.S.-based employees and contractors, ensuring accurate and timely processing in compliance with federal and state payroll tax laws.
- Accounts Receivable & Invoicing: Own the AR cycle — generate client invoices, track outstanding balances, follow up on overdue accounts, and maintain healthy DSO.
- Accounts Payable & Reconciliation: Process vendor payments, reconcile bank and credit card statements monthly, and maintain a clean, audit-ready general ledger.
- Insurance & Risk: Manage business insurance policies (general liability, E&O;, workers comp, etc.),



track renewal dates, liaise with brokers, and ensure adequate coverage across states where our client operates.
- Tax Compliance: Coordinate federal and multi-state tax filings (income tax, sales tax, franchise tax as applicable), working with external CPAs or tax counsel as needed.
- Regulatory Compliance: Stay current on U.S. federal and state financial regulations, employment tax obligations, and reporting requirements — proactively ensuring our client remains compliant.
- Financial Reporting: Produce clean, presentation-ready financial reports for founders and any external stakeholders (investors, lenders, auditors).
- Systems & Process: Own the finance tech stack (QuickBooks / Xero or equivalent), identify process improvement opportunities, and document standard operating procedures.

REQUIREMENTS:

- Experience in a finance or accounting role supporting a U.S.-based company
- Hands-on experience with U.S. GAAP, federal tax law, and multi-state tax and payroll regulations
- Proven ownership of full-cycle accounting: P&L;, balance sheet, cash flow, reconciliations
- Experience processing U.S. payroll (W-2 employees and 1099 contractors), including with platforms such as Gusto, Rippling, or similar
- Strong working knowledge of QuickBooks Online, Xero,



or equivalent cloud accounting software
- Advanced proficiency in Excel / Google Sheets — comfortable building financial models from scratch
- Meticulous attention to detail; track record of producing audit-ready records
- Excellent written English communication — you'll interface directly with U.S. leadership
- Degree in Accounting, Finance, or related field; CA, CPA, ACCA, or CMA designation required
- Prior experience at a U.S. agency, media company, or professional services firm
- Experience with state-specific compliance requirements (e.g., California, New York, Minnesota)
- Comfortable working with founders in a lean, fast-moving environment — self- directed, no hand-holding needed
- Proficient with async-first collaboration tools such as Notion and Slack
- U.S. FINANCIAL & REGULATORY KNOWLEDGE REQUIRED (Federal: IRS tax codes (income, payroll, estimated taxes), Form 941/940, 1099- NEC/MISC, W-2/W-4 compliance, FICA, FUTA)
- State Payroll Tax: State income tax withholding, SUI/SDI across multiple states, nexus considerations for remote/distributed teams
- Multi-State Sales & Use Tax: Understanding of economic nexus thresholds and applicable state filing obligations
- Business Insurance: Familiarity with typical U.S. small business coverage types (GL, E&O;/Professional Liability, Workers Comp, BOP) and state-specific mandates
- Financial Reporting: U.S. GAAP principles; accrual vs. cash basis accounting; understanding of audit readiness standards
- Contract & Compliance Basics: Awareness of contractor vs. employee classification rules (IRS common law test, state-level AB5-type laws)

📌 Finance Manager (India)
🏢 Activate Talent
📍 India