Role Description

Position: Office Work & Project Data Coordinator

Location: Noida | Full-Time | On-Site

We are looking for a detail-oriented and organized Project Data Coordinator to support our engineering and project teams by maintaining accurate, updated, and well-organized project information.

The primary responsibility of this role will be to manage project data received through emails and other communication channels, download and organize project documents in the respective project folders, and keep the Project Status Sheet updated on a regular basis.

The candidate will work closely with the engineering team to ensure that project-related drawings, calculations, reports, submissions, revisions, correspondence, and other technical documents are properly downloaded, filed, tracked, and readily available whenever required.

Key Responsibilities

- Regularly check project-related emails and identify relevant drawings, documents, instructions, submissions, and correspondence.
- Download project-related data and save it in the appropriate project folder and sub-folder as per the company's document management system.
- Maintain a systematic folder structure for multiple ongoing projects.
- Update and maintain the Project Status Sheet / Project Tracker on a regular basis.
- Track the status of drawings, submissions, revisions, approvals, comments, and other project deliverables.
- Maintain proper file naming, revision control, and document organization.
- Ensure that the latest versions of documents are available to the engineering team.
- Coordinate with engineers and project team members to collect missing information and update project records.
- Maintain records of incoming and outgoing project information.
- Assist engineers in locating previous drawings, calculations, reports, correspondence, and other project data.
- Monitor pending information and follow up internally wherever required.
- Prepare basic project status reports and data summaries for management and engineering teams.




- Maintain both digital and, where required, physical project records.
- Ensure project data is maintained confidentially and in accordance with company procedures.
- Support routine office and administrative activities related to project coordination.

Required Skills & Qualifications
- Good working knowledge of MS Excel / Google Sheets and basic office productivity tools.
- Strong ability to work with emails, attachments, folders, files, and project documentation.
- Good understanding of data entry, document management, file organization, and revision control.
- Ability to systematically manage information received from multiple projects and multiple team members.
- Good attention to detail and ability to identify missing, duplicate, or outdated information.
- Ability to maintain and update project trackers accurately and regularly.
- Good communication and coordination skills.
- Ability to work independently and follow established project documentation procedures.
- Comfortable working with large volumes of project-related data and documents.
- Prior experience in construction, structural engineering, architecture, MEP, infrastructure, or engineering consultancy will be an advantage.

Preferred Candidate Profile

The ideal candidate should be:

- Highly organized and systematic
- Computer savvy and comfortable handling emails and digital files
- Valuable with Excel / Google Sheets
- Very attentive to detail
- Quick at downloading, sorting, renaming, and filing documents
- Consistent in updating project status and trackers
- Reliable in following up with the engineering team
- Able to manage multiple projects simultaneously
- Willing to learn the company's project documentation and data-control system

Important Note

This is a hands-on office coordination and project data management role. The candidate is not expected to perform engineering design. The primary objective is to ensure that project information received by the company is properly captured, downloaded, organized, tracked, and made readily available to the engineering team.

📌 Office Work and Project Data Controller (Noida)
🏢 BUILDSWORTH SOLUTIONS
📍 Noida