Ensure timely delivery of procured Revenue expenditure items from the vendors to the respective site and ensure effective coordination of the entire #purchase order-to-vendor payment# cycle
Monitor post-Purchase Order activities with respect to timely delivery of procured items from the vendors to the respective Site
i. Monitor timely and efficient execution of the following activities by the TLs, Delivery Management # SSC, for the respective Site:
Obtaining of order acceptance/ confirmation receipt from the vendors
Tracking the progress on delivery of ordered items
Continuous follow-up with vendors regarding progress on execution of order
ii. Monitor timely delivery of procured items to the respective Site as per schedule
iii. Monitor timely resolution of any delivery related issues
iv. Monitor escalation of certain vendor issues to the Category Managers, if required
Monitor vendor performance and compliance with respect to contracted SLAs
Monitor post-Purchase Order activities with respect to imports of procured items
Monitor tracking of shipment through delivery, in case of import orders
ii. Monitor timely provision of documentation required for specific imports
iii. Monitor coordination with the Imports (Customs) Group for clearance of imported items
iv. Monitor coordination with the Customs Group with respect to various certificates required to be obtained
Monitor safe storage of all documentation related to procurement
Monitor compilation and secure storage of all procurement related documents #purchase requisition, request for quotation/ issue of inquiries / purchase orders/ vendor acknowledgement / vendor confirmation receipt, GRN, response to all queries etc. # both online and physical copies
ii. Monitor timely retrieval and provision of documents as and when required
Interface with various departments across the organization
Act as a Single Point of Contact (SPOC) for the respective Site by expediting the process of procu