At AKQA, the Senior Executive – Administration is responsible for ensuring smooth day-to-day office and workplace operations. The role manages administrative activities, vendors, travel and logistics, inventory, insurance coordination and employee engagement initiatives, while supporting a well-organised and positive workplace experience.
ROLE REQUIREMENTS
- Manage day-to-day office and facility administration, including coordination with housekeeping, security, pantry, maintenance and other vendors.
- Manage office supplies and inventory, maintaining accurate records and ensuring timely replenishment.
- Coordinate domestic and international travel, including visas, tickets, accommodation and related logistics.
- Support employee engagement activities, office events and internal initiatives.
- Coordinate employee insurance administration, including enrolment, documentation, renewals and employee queries.
- Support procurement activities and maintain administrative budgets, expenses and purchase records.
- Coordinate onboarding and other employee workplace requirements in collaboration with HR, IT and other teams.
- Maintain administrative records, reports and trackers, and support audits and compliance requirements.
- Identify and resolve day-to-day operational issues, ensuring timely follow-up and effective service delivery.
- Take ownership of assigned responsibilities and ensure timely completion with minimal supervision.
QUALIFICATIONS & CHARACTERISTICS
- Bachelor's degree in Business Administration, Hospitality, Facilities Management or a related field.
- 3–6 years of experience in administration, facilities, workplace operations or a similar role.
- Experience in vendor coordination, inventory management, travel and general office administration.
- Good working knowledge of MS Office, particularly Excel and Outlook.
- Solid organisational, coordination and follow-up skills with good attention to detail.
- Good communication and interpersonal skills with a s
📌 Senior Executive (Gurugram)
🏢 Akqa
📍 Gurugram