Description
•Proposed designation
Front Office Executive
•Role type
Supervisory
•Reporting to
Manager
•Work timings: 9 am to 5pm
•Work mode: Office

Responsibilities
Reception and Visitor Management
Greet and welcome all visitors, clients, and employees in a warm, skilled manner
Manage visitor logs, issue visitor passes, and maintain reception security protocols
Direct visitors to appropriate personnel and meeting rooms
Ensure the reception area is clean, organized, and presentable always
Coordinate with security team for ID card and access card issuance
Handle visitor inquiries and provide accurate information about the organization
Communication Management
Answer, screen, and direct incoming phone calls professionally
Manage incoming and outgoing emails and correspondence
Maintain effective communication between departments and external stakeholders
Facility Management
Oversee day-to-day facility operations and maintenance coordination related to reception and meeting room.
Liaise with in-house housekeeping and maintenance staff
Monitor meeting room cleanliness,



hygiene standards, and maintenance requirements
Manage office supplies inventory and coordinate procurement related to meeting room.
Meeting Room Booking and Management
Manage meeting room reservations and maintain booking calendar
Coordinate meeting room setup including furniture arrangement and equipment
Ensure meeting rooms are prepared with required amenities (whiteboard, stationery)
Optimize room utilization of meeting rooms.
Track meeting room usage and maintain booking records
Lunch Arrangements and Hospitality
Coordinate small lunch arrangements for meetings, events, and visitors
Liaise with catering vendors and hotels for food orders
Manage refreshments and beverages for guests and meetings
Ensure timely delivery and setup of food arrangements
Maintain vendor database of restaurant and hotel vendors for lunch arrangement.
Monitor quality and service standards of catering vendors
Support event

📌 Front office executive (Mumbai)
🏢 BSR
📍 Mumbai