The selected candidate will work directly with the Founder and will act as a central coordination point between the Founder, employees, clients, consultants, CA, HR agency and other external stakeholders.
The role requires excellent organization, communication, follow-up and documentation skills, along with basic knowledge of MS Office/Google Workspace, invoicing and accounting.
Key Responsibilities
1. Founder’s Calendar & Office Coordination
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Manage and maintain the Founder’s daily calendar and appointments.
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Schedule internal and external meetings with clients, consultants and team members.
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Coordinate meeting timings, agendas and required documents.
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Remind the Founder about key meetings, commitments and follow-ups.
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Help prioritize and track important activities of the Founder.
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Coordinate travel arrangements and other business-related requirements when required.
2. Proposal & Commercial Documentation
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Prepare proposals, quotations and commercial documents based on inputs provided by the Founder/technical team.
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Coordinate with engineers to collect technical and commercial information required for proposals.
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Format and finalize proposals professionally.
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Send proposals and quotations to clients and maintain a proposal tracker.
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Follow up with clients regarding submitted proposals and quotations.
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Track proposal status – Submitted / Under Discussion / Negotiation / Won / Lost.
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Maintain organized records of all proposals and commercial correspondence.
3. Invoicing & Basic Accounts Coordination
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Prepare sales/service invoices based on approved billing instructions.
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Maintain an invoice tracker and monitor outstanding invoices.
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Coordinate with clients for invoice submission and payment follow-ups.
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Maintain basic records of company expenses.
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Record and organize bills, receipts and supporting documents.
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Coordinate with the external CA for accounting, GST, TDS and other financia