Alora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.
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If you enjoy bringing structure to quick-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.
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Key Responsibilities
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Office Operations
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- Manage the day-to-day administrative operations of the studio.
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- Ensure office supplies, equipment, and workspace requirements are maintained.
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- Coordinate with vendors for office-related requirements and maintenance.
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- Maintain organized physical and digital records.
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Team Coordination
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- Allocate daily tasks to the design team based on project priorities.
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- Track task completion and follow up on pending deliverables.
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- Maintain employee attendance, leave records, and basic HR documentation.
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- Assist management in ensuring smooth internal communication.
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Meeting & Vendor Coordination
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- Schedule and coordinate meetings with vendors, consultants, and external stakeholders.
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- Manage meeting calendars and ensure timely follow-ups.
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- Prepare meeting agendas and document key action items where required.
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Recruitment & HR Support
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- Coordinate the recruitment process by screening applications and scheduling interviews.
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- Communicate with shortlisted candidates throughout the hiring process.
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- Prepare offer letters, employment contracts, and onboarding documentation.
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- Support employee onboarding and maintain personnel records.
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Finance & Administration Support
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- Record day-to-day financial transactions.
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