Industry:Real Estate | Redevelopment | Construction | SRA Projects
Position Purpose
Key Responsibilities
Front Desk Management
- Manage the reception area and maintain a professional appearance.
- Welcome and assist visitors, clients, consultants, and vendors.
- Maintain visitor records and coordinate visitor access.
- Receive and direct incoming calls to the appropriate department/person.
- Handle general enquiries professionally and courteously.
- Inform concerned employees when visitors arrive.
Communication & Coordination
- Handle incoming and outgoing calls.
- Receive and distribute courier, letters, and other office correspondence.
- Coordinate with various departments for visitor appointments and meetings.
- Schedule and manage appointments as required.
- Take messages and ensure timely communication to concerned persons.
Office Administration
- Maintain basic office records and registers.
- Assist with stationery and office supply requirements.
- Coordinate with housekeeping, security, and office support staff.
- Assist in maintaining a clean and organized reception area.
- Support the HR and administration team with day-to-day office activities.
Meeting & Visitor Coordination
- Coordinate meeting room arrangements.
- Ensure meeting rooms are ready for clients, consultants, and management meetings.
- Arrange refreshments and other basic requirements when required.
- Maintain proper records of scheduled meetings and visitors.
Qualifications
- Graduate / HSC preferred.
- Diploma or certification in Office Administration will be an added advantage.
- Positive knowledge of Microsoft Office and basic computer operations.
Experience
- 1-3 years of experience as a Receptionist, Front Office Executive, Admin Executive, or si