Job Description Office Administrator
n Location: Bengaluru
n Company: Alora Designs
n Employment Type: Hybrid
n About Alora Designs
nAlora Designs is a boutique architecture and interior design studio creating bespoke residential, commercial, and hospitality spaces. We are looking for an organized, proactive, and detail-oriented Office Administrator who can become the operational backbone of our growing studio.
nIf you enjoy bringing structure to rapid-paced creative environments, coordinating people, and ensuring smooth day-to-day operations, we'd love to hear from you.
n Key Responsibilities
n Office Operations
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- Manage the day-to-day administrative operations of the studio.n
- Ensure office supplies, equipment, and workspace requirements are maintained.n
- Coordinate with vendors for office-related requirements and maintenance.n
- Maintain organized physical and digital records.n
n Team Coordination
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- Allocate daily tasks to the design team based on project priorities.n
- Track task completion and follow up on pending deliverables.n
- Maintain employee attendance, leave records, and basic HR documentation.n
- Assist management in ensuring smooth internal communication.n
n Meeting & Vendor Coordination
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- Schedule and coordinate meetings with vendors, consultants, and external stakeholders.n
- Manage meeting calendars and ensure timely follow-ups.n
- Prepare meeting agendas and document key action items where required.n
n Recruitment & HR Support
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- Coordinate the recruitment process by screening applications and scheduling interviews.n
- Communicate with shortlisted candidates throughout the hiring process.n
- Prepare offer letters, employment contracts, and onboarding documentation.n
- Support employee onboarding and maintain personnel records.n
n Finance & Administration Support
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- Record day-to-day financial transactions.n
- Maintain expense records and payment logs.n
- Prepare payment receip