Event & External Relations Executive

Location: Bhopal, Madhya Pradesh

Employment Type: Full time

Industry: Education / Events

Job Summary

We are looking for an organized and proactive Event & External Relations Executive to support event-related coordination, external communication, documentation, and follow-ups with invitees, guests, dignitaries, celebrities, speakers, and other stakeholders.

Key Responsibilities
Maintain proper records, files, databases, and event-related documentation.
Draft official letters, invitation letters, emails, and other correspondence.
Coordinate with external invitees, guests, dignitaries, celebrities, speakers, and other stakeholders.
Follow up with invitees regarding invitations, availability, confirmations, schedules, and participation.
Maintain an updated tracker of invitations sent, responses received, confirmations, and pending follow-ups.
Coordinate with internal departments and external stakeholders for smooth execution of events.
Assist in coordinating guest schedules, travel, accommodation, hospitality, transportation, and other requirements.
Ensure timely communication with external guests and concerned internal teams.
Prepare event-related reports, status updates, and documentation for management.




Handle general administrative and coordination activities related to events.
Support the team during events and manage last-minute coordination requirements.

Required Skills
Excellent verbal and written communication skills.
Good letter and email drafting skills.
Strong follow-up and coordination skills.
Valuable record-keeping and documentation abilities.
Proficiency in MS Office, especially Word and Excel.
Ability to communicate professionally with senior officials, guests, celebrities, and external stakeholders.
Good organizational and time-management skills.
Ability to handle multiple tasks and work under deadlines.

Qualification & Experience
Graduate in any discipline.
1–4 years of experience in event coordination, administration, guest relations, external relations, public relations, or a similar role.
Experience in coordinating with external guests, dignitaries, speakers, or celebrities will be an advantage.

Preferred Candidate A candidate who is confident, presentable, qualified in communication, robust in follow-up, and capable of independently coordinating with multiple stakeholders. Pay: ₹30,000.00 - ₹35,000.00 per month

Work Location: In person

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