Job Description Job Description : Virtual Executive Assistant
Designation : Analyst
Reports to : Lead / Team Manager
Job Summary :
As an Executive Assistant, you will provide administrative support to junior-level professionals, managing schedules, communications, and key projects. You will serve as a trusted partner, ensuring operations run smoothly.
Responsibilities
- Extensive diary management in Outlook; scheduling internal and external meetings Globally. Providing quick availability to other EA’s and proactively resolving clashes.
- Organize professionals’ calendars.
- Building strong working relationships with the existing EA team.
- Maintain and manage contact lists.
- Regularly arranging video conference calls, using Zoom, across different time zones.
- Booking meeting rooms for internal and external meetings through Book-IT and registering guests on the EMS system.
- Booking restaurants.
- Making travel arrangements, including booking flights, trains and hotels through AMEX and booking cars directly with our providers for airport transfers and asset tours.



Ensuring everything is booked correctly and all travel details are added to the qualified’s calendar.
- Manage emergency changes/cancellations in a professional and calm manner.
- Handle visa applications and formalities promptly
- Communicate with the person traveling regularly to keep them updated on logistics.
- Handle all incoming travel requests and the processes that follow after
- Maintain and swiftly resolve employee feedback on tickets, visas, forex, insurance, hotel, and travel facilities as needed.
- Maintain the monthly travel expense sheet.
- Helping the expense team get receipts/project codes or anything missing to complete expenses.
- Create presentations and documents, as assigned.
- Gather and organize data for statistical analysis.
- Address Professionals’ administrative queries
- Coordinate with multiple departments to ensure quick resolution for the customer to adhere to SLA.

Requi

📌 Executive Assistant/Calendar management (Bengaluru)
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