Job Summary

Key Responsibilities
Welcome and assist visitors, clients, vendors, and guests in a professional and friendly manner.
Manage the reception area, ensuring it remains clean, organized, and presentable at all times.
Answer, screen, and forward incoming phone calls promptly and professionally.
Receive and relay messages accurately to the concerned employees.
Coordinate visitor appointments and inform employees of guest arrivals.
Maintain visitor records and ensure compliance with company security procedures.
Handle incoming and outgoing courier services, parcels, and postal mail.
Sort, distribute, and maintain records of official correspondence and documents.
Schedule meeting rooms and coordinate hospitality arrangements for meetings.
Provide administrative support, including filing, photocopying, scanning, printing, and document management.
Maintain office stationery and pantry inventory and coordinate replenishment when required.
Coordinate with housekeeping, facility management, and vendors for smooth office operations.




Support HR and Administration with onboarding formalities, employee documentation, and other administrative tasks as required.
Ensure confidentiality of company information and maintain qualified conduct at all times.
Perform any other administrative responsibilities assigned by the reporting manager.

Required Skills:
Excellent verbal and written communication skills.
Qualified etiquette and a customer-focused attitude.
Strong interpersonal and relationship management skills.
Good organizational and multitasking abilities.
Ability to work under pressure and prioritize tasks effectively.
Solid attention to detail and problem-solving skills.
Positive attitude with a pleasant personality.
High level of integrity and confidentiality.

Technical Skills
Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint).
Knowledge of office equipment such as printers, scanners, and EP

📌 Receptionist Navi Mumbai
🏢 Samarth Security Systems (I
📍 Navi Mumbai