Key Roles & Responsibilities
1) Preparation of Export Documents_
Prepare, verify, and maintain export documents including:
Commercial Invoice
Packing List
Purchase Order / Sales Contract references
Shipping Bill details
Bill of Lading
Certificate of Origin
Insurance documents
Inspection / analysis / quality certificates
Fumigation certificate, if applicable
Weight certificate / other shipment-specific documents
Any customer-specific or country-specific export documents
2) Shipment Coordination_
Coordinate with CHA, freight forwarders, transporters, shipping lines, and warehouse / dispatch team for timely movement of export consignments.
Ensure documentation is submitted to CHA / logistics partners within timelines for customs clearance and vessel / flight planning.
Track shipment schedules, stuffing, dispatch status, vessel bookings, sailing details, and shipment closures.
3) Banking & Negotiation Documents_
Prepare and arrange export documents required by banks for negotiation.
Coordinate with banks for document submission, discrepancies, inward remittance follow-up, and export realization formalities.
Maintain proper records.
4) Coordination with Internal Departments_
Follow up with accounts / banking team for payment realization and related export records.
Coordinate with production / dispatch team to ensure shipment readiness as per export schedule.
6) Customer / Overseas Coordination_
Share pre-shipment and post-shipment documents with customers as per requirement.
Respond to customer queries regarding shipment documents, dispatch status, vessel details, and document dispatch.
Ensure compliance with customer-specific documentation.