Company: NRP Capitals
Location: Pune
Experience: 3–4 years
Employment Type: Full-time
Compensation: Based on experience and suitability
About the Role
We are looking for a proactive and well-organised Executive Assistant & Office Administrator to manage the calendar and coordination requirements for higher management, and support the smooth day-to-day functioning of our office.
The role requires someone who can work in a rapid-paced environment, take ownership of routine matters and make small decisions independently.
Key Responsibilities
Executive Assistance
- Manage the Founder’s calendar, meetings, calls and appointments.
- Coordinate with clients, team members and external parties for scheduling.
- Send reminders and ensure timely follow-ups for important meetings and tasks.
- Assist with meeting preparation, travel coordination and related administrative work.
- Maintain complete confidentiality while handling business and client information.
Office Administration
- Oversee the smooth day-to-day functioning of the office.
- Handle routine office maintenance issues and coordinate with vendors or service providers.
- Keep track of pantry items, stationery and other office supplies and ensure adequate stock.
- Coordinate couriers, deliveries, printing, filing and other administrative requirements.
- Assist in organising client meetings,
internal meetings and office events.
Office Support and Supervision
- Supervise and guide the office boy in carrying out daily responsibilities.
- Ensure that meeting rooms, common areas and office facilities are properly maintained.
- Coordinate with housekeeping, building management and other support staff.
- Take ownership of routine office-related issues and ensure timely resolution.
- Support the team with general administrative requirements as needed.
Candidate Requirements
- Minimum 3–4 years of relevant experience in executive assistance or office administration.
- Strong calendar management, coordination and organisational skills.
- Good knowledge of Google Calendar, Gmail, Microsoft Office and basic office applications.
- Good written and verbal communication skills.
- Comfortable dealing with senior professionals, clients, employees and vendors.
Desired Qualities
- Proactive, agile and quick-thinking.
- Responsible, dependable and well-organised.
- Able to manage multiple priorities in a fast-paced environment.
- Capable of making routine decisions independently.
- Professional, polite and solution-oriented.
Male and female candidates may apply.
Interested candidates may share their résumé along with their current compensation, expected compensation and notice period.