Company: NRP Capitals
Location: Pune
Experience: 3–4 years
Employment Type: Full-time
Compensation: Based on experience and suitability
About the Role
We are looking for a proactive and well-organised Executive Assistant & Office Administrator to manage the calendar and coordination requirements for higher management , and support the smooth day-to-day functioning of our office.
The role requires someone who can work in a fast-paced environment, take ownership of routine matters and make small decisions independently.
Key Responsibilities
Executive Assistance
• Manage the Founder’s calendar, meetings, calls and appointments.
• Coordinate with clients, team members and external parties for scheduling.
• Send reminders and ensure timely follow-ups for important meetings and tasks.
• Assist with meeting preparation, travel coordination and related administrative work.
• Maintain complete confidentiality while handling business and client information.
Office Administration
• Oversee the smooth day-to-day functioning of the office.
• Handle routine office maintenance issues and coordinate with vendors or service providers.
• Keep track of pantry items, stationery and other office supplies and ensure adequate stock.
• Coordinate couriers, deliveries, printing, filing and other administrative requirements.
• Assist in organising client meetings,
internal meetings and office events.
Office Support and Supervision
• Supervise and guide the office boy in carrying out daily responsibilities.
• Ensure that meeting rooms, common areas and office facilities are properly maintained.
• Coordinate with housekeeping, building management and other support staff.
• Take ownership of routine office-related issues and ensure timely resolution.
• Support the team with general administrative requirements as needed.
Candidate Requirements
• Minimum 3–4 years of relevant experience in executive assistance or office administration.
• Strong calendar management, coordination and organisational skills.
• Good knowledge of Google Calendar, Gmail, Microsoft Office and basic office applications.
• Good written and verbal communication skills.
• Comfortable dealing with senior professionals, clients, employees and vendors.
Desired Qualities
• Proactive, agile and quick-thinking.
• Responsible, dependable and well-organised.
• Able to manage multiple priorities in a fast-paced environment.
• Capable of making routine decisions independently.
• Skilled, polite and solution-oriented.
Male and female candidates may apply.
Interested candidates may share their résumé along with their current compensation, expected compensation and notice period.