Job Description :

We are seeking a highly motivated and skilled Business Support / General Administration Specialist to join our team at our Mumbai location .
This role requires a dynamic individual with expertise in managing daily office operations, supporting the management team, and overseeing various administrative functions. The ideal candidate should have strong communication skills, problem-solving abilities, and a keen eye for detail to ensure smooth business operations and adherence to company policies.

Key Responsibilities :
A) General Administration & Office Management :
- Oversee daily administrative operations, ensuring the office environment is well-maintained and fully functional.
- Manage office facilities, including housekeeping, pantry services, and other day-to-day operations.
- Coordinate with internal teams and external vendors to ensure smooth office functioning.

B) MIS & Invoice Tracking :
- Manage MIS reports and ensure timely, accurate tracking, reporting of administrative expenses & activities.
- Handle MMT (MakeMyTrip) travel invoicing,



including invoice verification, reconciliation, tracking, and timely submission for processing.
- Coordinate with internal stakeholders and travel vendors to resolve invoice discrepancies and ensure closure within timelines

C) Vendor & Contract Management :
- Manage relationships with external vendors, ensuring service quality and cost optimization.
- Handle contract management, including negotiations, renewals, and compliance.
- Ensure that all vendor contracts are updated and adhere to company policies and legal requirements.

D) People Management :
- Manage a team of administrative staff, ensuring high levels of performance and collaboration.
- Support employee onboarding, facilities management, and coordination of office-related activities.
- Foster a positive and productive work environment for all employees.

E) Compliance, EHS (Workplace, Health, and Safety) :
- Ensure that the office complies w

📌 Regional Administrative Manager (Mumbai)
🏢 Kia India
📍 Mumbai