Responsible for the end-to-end management of financial documentation, vendor payments, logistics coordination, and inventory tracking. The role requires high attention to detail in "checking" and "filling" processes, ensuring all financial entries align with physical movements of goods.
Key Responsibilities
Accounts Payable & Documentation
Voucher Management: Handle GRN (Goods Received Note), Purchase Vouchers, and subsequent payments.
Expense Booking: Record and process company expenses and payments
Note Management: Issuance and tracking of Debit and Credit Notes.
Petty Cash: Maintain the petty cash book, including entry, checking, and filing.
Bill Booking: Manage Transport Bill booking, including LR (Lorry Receipt) checking and payment follow-ups.
Logistics & Statutory Compliance
Sales Documentation: Oversee Sales Shipments, including the generation of Invoices and E-way Bills.
Taxation Support: Checking of GST at Portal & Make Payment Accordingly.
Inventory & Operations
Material Tracking:
Manage Material Transfers to Branches and Direct Job Receipts for the Production department (including Grade Upgrades).
Stock Audit: Perform regular Stock Checking to ensure physical inventory matches digital records.
Data Maintenance: Update Bill details and calculation sheets on Google Drive; maintain the Excel sheet.
Communication & Reporting
Provisioning: Provisions for Expenses
Customer Service: Send Dispatch details via email to customers.
Tasks: Manage Receipt processing.
Labour Management: Oversee checking and processing of labour payments of Branches.
Technical Skills Required
Software Proficiency: Advanced knowledge of Accounting Softwares, Microsoft Excel and Google Drive/Sheets.
Accounting Knowledge: Familiarity with GRN, Invoicing, GST, and TCS.
Logistics Knowledge: Understanding of E-way bills and Lorry Receipts (LR).