JLL supports the Whole You, personally and professionally.

Job Aim

Executive, Meetings & Events Planning will be responsible for managing Onsite Meeting & offsite Events Planning in the respective location.

Responsibilities:
1) Manage Client Visits:
Booking the Boardroom

Respond to Client visit requirements within 4 hours of receiving the communication.

Coordinate with operations/vendors in executing the event requirements.

Getting the room cleaned.

Standard Board room Setup

Manage client ground transportation.

Flower arrangement

Food order as per the request.

Menu Tents

Name Tents

Visitor passes

Feedback from client

Collate all event related costing based on consumption.

Get approval for all expenses end of every event.

Process bills and ensure payments are made.

Take necessary action in case of any shortfalls in the arrangements made.

2) Manage Internal Events:
Booking the Auditorium/Cafeteria

Coordinate with operations in executing the event requirements.

Getting the space cleaned and arranged as per the requirement.

Food order as per the request.





Getting the A/V and entertainment requirements done through vendors as per the requirement.

Provide information on Vendor passes

Get pre approvals/PO for the arrangements to be confirmed.

Receive Feedback from client

Collate all event related costing based on consumption.

Get approval for all expenses end of every event.

Process bills and ensure payments are made

Take necessary action in case of any shortfalls in the arrangements made

3) Manage Projectors

Ensure all the meeting projector requests of the respective facility is responded to.

4)Tracking: Track all the onsite events and the expenses releated to the same.

5) Reporting-Submit Monthly onsite report.

Monthly Projector Report

Monthly SLA Report

Monthly Spent report

Daily Event Schedule

Off-Site Event Logistics: Considers Venue, Capacity, Service, Audio Visual and Food & Beverage to select the best location for Meetings & Ev

📌 Sr Executive (Pune)
🏢 JLL
📍 Pune