Key Responsibilities
Executive & Secretarial Support
Manage the Managing Director’s calendar, appointments and meetings.
Schedule and coordinate internal and external meetings.
Maintain reminders for key meetings, commitments and deadlines.
Prepare meeting agendas, notes and minutes wherever required.
Follow up with employees and external parties on instructions given by the MD.
Communication & Correspondence
Handle phone calls, emails, letters and routine correspondence professionally.
Draft and format emails, letters, notices and other business communications.
Coordinate with customers, vendors, consultants, banks, advocates and other external parties.
Ensure important communications are brought promptly to the MD’s attention.
Documentation & Records
Organize and maintain physical and digital files systematically.
Maintain records of agreements, approvals, correspondence and key company documents.
Assist in preparing, printing, scanning, filing and retrieving documents.




Maintain strict confidentiality of company and management information.
Meeting & Follow-up Coordination
Coordinate meetings with staff, customers, vendors and consultants.
Record important decisions and action points.
Maintain a follow-up tracker and remind concerned employees about pending tasks.
Provide periodic updates to the MD on significant pending matters.
Office Coordination
Coordinate between the MD and various departments of Vaishno Group.
Collect reports, documents and updates required by management.
Assist in organizing management meetings, client meetings and company events.
Support routine administrative activities whenever required.
Travel & Personal Assistance
Assist with business travel arrangements, including flights, hotels and itineraries.
Maintain travel schedules and related documentation.
Provide reasonable personal administrative assistance to the MD when required.

📌 Secretary / Executive Assistant Bengaluru
🏢 Vaishno Group
📍 Bengaluru