Job Description (JD)

Position

GeM Tender Executive

Department

Government Business / Tendering

Reporting To

GeM Business Manager / Sales Head

Job Location

Bhopal

Employment Type

Full time

Job Summary

The GeM Tender Executive is responsible for managing the complete tendering process on the Government e-Marketplace (GeM) Portal. The role involves identifying suitable government tenders, preparing and submitting bids, coordinating with OEMs and internal departments, ensuring compliance with GeM guidelines, and supporting post-order execution activities. The incumbent should possess excellent documentation skills, attention to detail, and sound knowledge of government procurement procedures.

Key Roles & Responsibilities

Tender Search & Analysis

Search and identify relevant GeM tenders on a daily basis.

Analyze bid eligibility criteria, technical specifications, commercial terms, and qualification requirements.

Evaluate tender feasibility and profitability before submission.

Maintain a daily tender opportunity tracker.

Bid Preparation & Submission





Prepare technical and commercial bid documents.

Upload bids on the GeM Portal within the prescribed timelines.

Ensure complete and error-free bid submissions.

Coordinate with internal departments to collect required documents and approvals.

Track bid status until technical and financial evaluation.

Documentation & Compliance

Maintain updated company documents required for tender participation.

Obtain OEM Authorizations (MAF), compliance certificates, product datasheets, and other supporting documents.

Ensure compliance with GeM guidelines, government procurement rules, and company policies.

Maintain records of EMD, Performance Security, and contractual documents wherever applicable.

Order Management

Coordinate with Sales, Purchase, Accounts, Logistics, and Production departments after receipt of Purchase Orders.

Monitor order acceptance, dispatch, installation, and invoice submission.

Track paym

📌 Gem Portal Executive (Bhopal)
🏢 HLBS TECH P
📍 Bhopal