The Project Management Assistant provides administrative and operational support to project managers, CXOs and management by coordinating project activities, maintaining documentation, tracking timelines, preparing reports, and communicating with internal teams and clients.
Key Responsibilities
1. Projects Coordination with milestones
- Assist Project Managers in planning and executing clinical research projects.
- Schedule meetings and prepare meeting agendas and minutes.
- Monitor project timelines and milestones.
- Coordinate activities between clinical, regulatory, data management, and quality teams.
2. Documentation as per BD : Feasibilities and spnaco model
- Maintain project documentation and essential project files.
- Prepare project trackers, status reports, and dashboards.
- Ensure documents are complete, accurate, and up to date.
- Archive project documents according to SOPs.
3. Communication
- Serve as a point of contact between project teams and stakeholders.
- Follow up on pending tasks and action items.
- Support client communications when required.
- Escalate project risks or delays to the Project Manager.
- causing allingments with different divisions
4. Budget & Resource Support
- Assist in tracking project budgets and expenses.
- Monitor resource allocation and utilization.
- Help prepare financial reports and invoices if applicable.
5. Quality & Compliance
- Ensure project activities comply with SOPs, GCP, ISO and regulatory requirements.
- Support audits and inspections by maintaining project records.
- Assist with risk management and issue tracking.
- Working from the organisational context and vision
6. Reporting
- Prepare daily, weekly and monthly project status reports as per the induction or probation period trainings.
- Update project management software (MS Project, Smartsheet, Jira, etc.).
- Maintain KPIs and project performance metrics
Required Qualifications
- Bachelor's degree or Pharm.D, B.Pharm, M.Pharm, Life