Key Responsibilities

1. Executive Assistance

- Manage the Founder’s calendar, meetings and appointments.
- Coordinate calls, meetings and follow-ups.
- Maintain daily task lists and ensure important actions don't get missed.
- Prepare basic presentations, documents, Excel sheets and reports.
- Coordinate with clients, vendors, team members and external partners on behalf of the Founder.
- Maintain important contacts, files and event-related information.
- Follow up relentlessly on pending tasks and commitments.

2. Event Coordination

- Assist in planning and executing corporate events, conferences, launches and experiences.
- Coordinate with venues, caterers, decorators, AV vendors, printers, fabricators, entertainers and other suppliers.
- Prepare event checklists, timelines, guest lists, vendor lists and production schedules.
- Coordinate registrations, guest movement, rooming lists, travel and logistics where required.
- Visit venues for inspections and coordinate setup.
- Be present on-site during events and ensure everything runs according to plan.




- Troubleshoot last-minute issues and coordinate quick solutions.
- Coordinate dismantling, vendor settlements and post-event follow-ups.

3. Client & Vendor Coordination

- Communicate with clients and vendors professionally through calls, WhatsApp and email.
- Collect quotations and compare vendor costs.
- Follow up for deliverables, deadlines and approvals.
- Ensure vendors deliver exactly what has been agreed.
- Maintain a database of reliable vendors and service providers.

4. Administration & Reporting

- Maintain event budgets, expense sheets and basic documentation.
- Coordinate invoices and payment follow-ups with the accounts team.
- Maintain event-wise folders and documentation.
- Prepare simple daily/weekly status reports for the Founder.

Pay: ₹10,029.42 - ₹20,000.00 per month

Education:

- Bachelor's (Preferred)

Experience:

- Advantages administration: 1 year (Preferred)

Language:

- English (Preferred)

Work Location: In person

📌 Executive Assistance (India)
🏢 The Free Agency
📍 India