Stores Inventory Management is one of the key primary processes in carbon black manufacturing. Inventory Management serves as a vital link between User and Purchase for smooth running of the plant. Efforts are always to be made to keep the inventory as low as possible
Job Challenges:
Continuous Reduction in Inventory
Improving inventory turns
Ensuring continuous availability of raw material and optimum storage at Plant Managing inward logistics for raw material.
4) Key Result Areas/Accountabilities:
Key Result Areas/Accountabilities
Supporting Actions
CBFS Handling To reduce
overheads expenses on CBFS
Ensure submission of daily stock & consumption status of CBFS for further procurement planning
Monitor Demurrage charges and work to reduce the same in coordination with unloading teams.
Reconcile transactions of CBFS material and other chemicals received through rake, tanker to plant and rail siding.
Maintain monthly CBFS receipt and consumption MIS for reporting purposes.
Receipt of goods Ensure timely regularization of receipt against all incoming materials, viz. Raw
Material , Packing Material , Project and Stores & Spares
Close coordination with quality control department for timely inspection of incoming Raw Materials & Packing Materials
Timely unloading of all incoming materials
Ensure timely intimation to supplier in case of deviation In case of any transit damage coordination with accounts & insurance authorities for claim benefit
Provide daily MIS for receipt Timely intimation to users regarding receipt and quality inspection clearance Provision of Rejection data
Ensuring timely sending GRNs to Accounts for bill passing and payment to suppliers Monthly GR/IR review
Creation of item codes and service codes
Issue of Material Ensure for timely issue materials to plant users
Easy availability of material Effective implementation of FIFO method Timely issue of materials against issue passes Timely booking consumption to ensure nil shortages Accurate accounting (Consumption) Make available
daily MIS
Handling Storage & Preservation of
Materials 5s Planning & monitoring for proper handling, storage, identification &preservation; of stores items
Ensure Place for everything & everything in its place Proper planning for storage of materials at appropriate locations Effective preservation method for storage of shelf life items Ensure complete identification of stores items
Physical Verification of Stock items Ensure for timely completion of physical verification process of Raw Materials, Packing Materials and General Stores & Spares
Timely completion of physical verification of CBFS, chemicals, Packing Materials & General Stores & Spares
Ensure for timely Submission of report
Auto Items Ensure for availability of auto items always in stock
Periodically review of auto items list Periodically review of stock levels of auto items Ensure for timely indent of auto items Follow up for delivery of materials
Periodic review of Criticality & Lead Time of Stores items Periodically review of department inventory Close Monitoring on Inventory Turns Effective MIS for Inventory control Efforts for timely disposal of obsolete and scrap material
QMS Ensure for proper documentation & implementation
QMS practices in stores
Ensure for proper documentation of procedures , Work Instructions , formats as per QMS guidelines Regular monitoring on environmental & safety issues Ensure & update requirement of audit findings of auditors Close monitoring on Stores Record Matrix
People Development Assess for development of team members and prepare them for shoulder higher
responsibilities
Provide on the job training PCP on regular basis Motivate them for active participation in developmental activities ie 5S , KSS & WCMa