We are seeking a highly organized and proactive Office Coordinator to manage the daily administrative operations of our office. This role is essential in ensuring a smooth and efficient work environment, contributing to the overall productivity and positive atmosphere of our team. The ideal candidate will be a detail-oriented individual with excellent communication skills and a strong commitment to supporting our staff and maintaining a welcoming office space. The Office Coordinator will serve as the first point of contact for visitors and callers, handle various administrative tasks, and provide critical support to multiple departments. This position requires a professional demeanor, the ability to prioritize tasks effectively, and a problem-solving attitude.

• Oversee general office operations, including maintaining office supplies inventory and coordinating equipment maintenance. • Manage incoming and outgoing correspondence, including mail, emails, and phone calls, directing them to the appropriate personnel. • Greet visitors warmly, ensure a professional reception area,



and manage meeting room schedules and preparations. • Assist with scheduling appointments, organizing company events, and coordinating travel arrangements for staff. • Maintain organized filing systems, both digital and physical, ensuring data accuracy and confidentiality.

• Proven experience as an Office Coordinator, Office Manager, or in a similar administrative role. • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint). • Excellent verbal and written communication skills. • Strong organizational and planning skills with a meticulous attention to detail. • Ability to multitask and prioritize tasks in a rapid-paced environment.

• High school diploma or equivalent; associate's or bachelor's degree preferred. • Experience with office management software (e.g., G Suite, Asana) is a plus. • Demonstrated ability to work independently and as part of a team. • Proactive and resourceful problem-solver. • A positive attitude and professional demeanor.

📌 Office coordinator (Kolkata)
🏢 HDFC Life
📍 Kolkata