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At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

JOB TITLE: Sr. Business Assistant/ Executive Assistant

ROLE: Provide administrative support to VP & EDO and the leadership team as required.

RESPONSIBILITIES:

* Perform a broad variety of administrative tasks for Regional Director Solutions - Asia.

* Manage an extremely active calendar of appointments.

* Arrange detailed travel plans, prepare detailed travel itineraries with agendas; and take care of all travel needs.

* Compile documents for travel-related meetings.

* Keep Regional Director Solutions - Asia well informed of upcoming commitments and responsibilities, following up appropriately.

* Complete expense reports in a timely manner and reconciles corporate credit card statements and provides required back-up.

* Compose and prepare correspondence that is sometimes confidential.

* Prepare presentation, memos, emails, and reports as required.

* Provides a bridge for smooth communication between the Regional Director Solutions - Asia and internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.

* Act as the point of contact among executives, employees, clients, and others.

* Schedule communication forums eg Townhalls.

* Attend to calls and respond to emails interfacing with clients.

* Organize venues and hospitality for visitors etc.

* Organize meeting refreshments/meals and prepares conference room.





* Manage information flow in a timely and accurate manner.

* Arrange corporate social events in coordination with stakeholders.

* Document minutes of all meetings.

* Screen and direct phone calls and distribute correspondence.

* Organize and maintain virtual filing system.

* Provide admin support to B&I; leadership team as required.

* Ability to work well under pressure and meet deadline

Here's what you'll need

QUALIFICATIONS:

* Bachelor’s degree.

EXPERIENCE:

* 10 -12 years’ experience as EA or business assistant to Senior business leader.

KEY COMPETENCY EXPECTED TO BE DEMONSTRATED:

* Well-organized with outstanding time management skills and ability act without guidance.

* Ability to proactively manage competing demands and pressure and ability to multi-task.

* Ability to collaborate with a range of colleagues in the wider organization, as well as with external stakeholders.

* Excellent interpersonal skill.

* Excellent verbal and written communication.

* Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

* Financial acumen to manage invoices and interpret financial data.

* Confidence in working with senior internal and external stakeholders.

* Well placed sense of judgement, diplomacy,



and ability to exercise absolute discretion and confidentiality.

* Ability to "think outside the box" and generate and implement creative solutions.

* Ability to work with versatility, meeting unexpected, very tight deadlines on occasions.

* MS-Office skills and hands on graphics and high-end presentation skills.

* Emotional maturity.

At Jacobs we value people. Having the right balance of belonging, career and lifestyle enables us to consistently deliver and exceed clients’ expectations.

Working alongside industry leaders, you will have the opportunity to develop your career working on key projects in an environment which encourages collaboration, knowledge sharing and innovation. To support your professional growth, Jacobs flexible working arrangements, extended leave options and a host of social, health and wellbeing events and initiatives will underpin our commitment to you.

At Jacobs it’s all about what you do, not where you are, which counts!

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.

Your application experience is important to us, and we’re keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support .

Locations

City State Country
Navi Mumbai All IN Regions India

📌 Executive Assistant (Mumbai)
🏢 Nameless
📍 Mumbai